Managing Financial Sanctions Screening for Invoices

This topic provides an overview of Financial Sanctions Screening (FSS) for PeopleSoft Billing.

Page Name

Definition Name

Usage

Screen for Denied Parties Page

RUN_CNTL_SCMFSS

Run the FSS process for customers, sales orders, material stock requests, and invoices.

Financial Sanctions - Invoice Page

BI_FSS_GRID

Review the results of an FSS match. This page displays invoices that currently have financial sanctions outstanding.

Within PeopleSoft Billing, you can run the Financial Sanctions Screening process (SCM_FSS) in two ways:

  • As a secondary process during the Finalization process (BIIVC000).

    See Preprocessing Steps.

  • Independently from the Screen for Denied Parties menu option.

Note: FSS processing does not occur when a bill is being entered into the system.

FSS Process Tasks for Invoices

When the FSS process runs for Billing, it follows these steps:

  1. Identifies which business units are subject to FSS processing.

  2. Selects bills from those business units that:

    • Have not previously gone through FSS processing.

    • Have previously gone through FSS processing and are unconfirmed.

    • Have previously gone through FSS processing and have been confirmed, and then the customer's name or address was overridden during bill maintenance, or a bill line was added.

    • Have been manually confirmed once and then the customer's name or address was overridden, or a bill line was added.

    • Originated from PeopleSoft Order Management or Inventory and then the customer's name or address was overridden, or a bill line was added during bill maintenance.

      Note: Bill lines that originate from PeopleSoft Order Management or Inventory have typically gone through FSS processing if they are subject to FSS processing. FSS processing is not performed on those bill lines again unless the user changes the customer's name or address.

      Customer RMAs that come from PeopleSoft Order Management or Inventory are exceptions to this rule. Customer RMAs that originate from Order Management or Inventory go through FSS processing in Billing.

    • Are interunit and intraunit bills that have had the customer's name or address overridden during bill maintenance.

      Note: Interunit and intraunit bills do not go through FSS processing unless the user manually overrides the customer's name or address during bill maintenance.

  3. If the FSS does not find a match, the system:

    • Sets the FSS status to confirmed (the Confirmed check box is selected).

    • Records the publish date of the security list on the invoice.

    • Records a time stamp on the invoice with the current date to show when the FSS was actually performed.

  4. If the FSS finds a match:

    • The invoice is associated with error code 2033 indicating that a financial sanctions list match was found.

    • The bill status is changed to Hold or New.

      The Finalization process changes it to Hold, and the Screen for Denied Parties process changes it to New.

    • The Financial Sanctions Status is set to Unconfirmed (the Confirmed option is not selected) on the Header - Miscellaneous Information page.

    • A screening history record is created for the bill.

If a bill is attached to a consolidated bill and it does not pass the FSS process, that is, the FSS finds a match, then the FSS status of the consolidated header is changed to Unconfirmed and the bill status is changed to Hold or New.

When a new security list is loaded to the system, you should run the Screen for Denied Parties process on customers and invoices again. During this run, Screen for Denied Parties processes invoices that may have previously gone through FSS processing.

Warning! You should not use the Finalization process to rescreen invoices when a new list is loaded.

Use the Screen for Denied Parties page (RUN_CNTL_SCMFSS) to run the FSS process for customers, sales orders, material stock requests, and invoices.

Invoices

Use these fields that are in the Invoices section of the page.

Field or Control

Definition

Select Invoices

Select to indicate specific invoice numbers in the Invoice and To fields.

Deselect to specify that all qualified invoices be processed.

All Business Units

Select to specify that all qualified business units be processed.

Deselect to indicate specific business units in the Business Unit and To fields.

Business Unit and To

Enter a business unit range if the All Business Units field is deselected.

Invoice and To

Enter an invoice number range if the Select Invoices field is selected.

Use the Financial Sanctions - Invoice page (BI_FSS_GRID) to review the results of an FSS match.

This page displays invoices that currently have financial sanctions outstanding.

If the FSS status of a consolidated invoice is changed to Not Confirmed because an attached invoice has an FSS status of Not Confirmed, then the consolidated header and the attached invoice are listed on this page.

See Review Processing Results - Invoice Page.