Organization

The organization you selected at the Organizations and Preferences screen. Display-only.

Vendor Portal tab

Vendor Landing Page -- Settings

Logo URL

Optionally, enter the URL for the logo to display in the upper left corner of Vendor Portal screens.

File format: The image file can be in JPG, PNG, or GIF format.

Image dimensions: The recommended size is 250x35.

If your entry does not point to an existing image file, no logo is displayed on Vendor Portal screens.

Optionally, you can click the magnifying glass () to preview the image at the recommended size.

Note:  For a cloud implementation, Oracle staff need to make sure that this URL is added to the proxy server’s white list.

Landing Page Refresh

Controls how often, in minutes, to refresh the information displayed at the Vendor Portal landing page. The default refresh interval is 15 minutes. Your entry cannot exceed 3 positions (999 minutes).

The information on the Vendor Portal landing page also refreshes automatically when the vendor logs out and logs back in.

Portal UI Timeout

Enter the number of minutes that an inactive Vendor Portal session should remain open before timing out. Once a vendor user’s session times out, the vendor user is presented with the login screen. Your entry can be from 1 to 20 minutes. The default setting is 20 minutes. Required.

Portal UI Lock Out

The number of unsuccessful, sequential login attempts that triggers Order Broker to disable a vendor user account. When a vendor user attempts to log in with a disabled account, the Vendor Portal displays a general error indicating that the login failed.

Example:  If you set this number to 4, a vendor user account is disabled after the entry of 4 incorrect passwords in a row.

Reset: An vendor user’s counter is reset:

•         after a successful login (for example, if there are 3 unsuccessful login attempts, followed by a successful login, the counter is reset to 0

•         when you re-enable the vendor user account at the Vendor User Profiles screen or the Vendor User Profile screen

Your entry can be 1 to 99 login attempts. The default setting is 5. Required.

Very Late Days

The number of days in the past the due date for an unshipped, uncanceled purchase order line needs to be to be considered “very late” for the charts on the Vendor Portal landing page. Your entry must be at least 2 and can be up to 9 positions. See Purchase order aging chart for a discussion.

Retailer Email Address

The email address to use as the “to” address on the email generated when a vendor clicks the E-mail the Retailer link on the Vendor Portal landing page. See Information on the Vendor Portal landing page for a discussion.

Email Subject

The subject line to use on the email generated when a vendor clicks the E-mail the Retailer link on the Vendor Portal landing page. See Information on the Vendor Portal landing page for a discussion.

VPA Url

The URL of the vendor portal to include as a link in email notifications to the vendor. Should be in the format of http://SERVERNAME:7003, where SERVERNAME is the name of the server and 7003 is the port number.

Format in email: The link is in parentheses, and includes the URL you specify here, appended by /LocateVPA/. For example, if you enter example.com, the email includes a link to example.com/LocateVPA/ in parentheses. If you do not enter a URL here, the email includes a link to /LocateVPA/in parentheses.

Note:  The VPA Url does not automatically append the vendor’s locale to the link embedded in the email. The same URL is embedded for all vendors.

For more information: See Supplier Direct Fulfillment Module Email Notifications Summary.

Announcement

The announcement to display on the Vendor Portal landing page. See the screen image under Information on the Vendor Portal landing page.

Invoice -- Settings

Max POs / Invoice

The maximum number of pack slip shipments that a vendor can include on an invoice. An entry between 1 and 999999 is required.

Controls Invoice Number Length: CWDirect and Order Management System support an invoice number of up to 11 positions; if the invoice includes multiple purchase orders, these systems append a numeric suffix to the number, including a hyphen (for example, INV456-01, INV456-02, etc.). Your entry in this field controls the maximum length of the invoice number that a vendor can create, preventing Order Broker from creating an invoice with a number that is too long for these systems.

Example:  If you support a maximum of 100 purchase orders per invoice, then Order Broker reserves 4 positions for the hyphen and the numeric suffix from the maximum of 11, supporting invoice numbers such as INV4567-500. If you support a maximum of 99 purchase orders, then Order Broker reserves only 3 positions for the hyphen and the numeric suffix.

Invoice Number Length

Calculated based on the Max POs / Invoice setting as described above. Display-only.

Integrated Shipper -- Settings

For more information: See Integrated Shipping Setup, Troubleshooting, and Mapping: Supplier Direct Fulfillment.

Integration Enabled

Controls whether the Integrated Shipping screen is available to vendors so that they can confirm shipments through integration with an integrated shipping system such as ADSI.

Link in Messages and Tasks area on Landing Page: If this preference is selected, the number of purchase orders in process link in the Messages and Tasks area of the Vendor Portal landing page takes the vendor user to the Integrated Shipping screen. Otherwise, if this preference is not selected, the link takes the vendor user to the Purchase Order Shipping screen.

When this flag is selected, you need to:

•         enter a return address at the New Brand or Edit Brand screen. This address prints on the shipping label when the vendor confirms shipments through the Integrated Shipping screen.

•         use the Boxes screen to define the dimensions of a box used to ship one or more items using an integrated shipping system and whether the box is available in the Supplier Direct Fulfillment module.

Shipper URL

Enter the URL to use for the integrated shipping system when the vendor confirms shipments through the Integrated Shipping screen. Required if the Integration Enabled flag is selected.

Proxy: Order Broker uses the proxy server to relay requests to the integrated shipping system. See the Proxy Server Settings specified at the Tenant - Admin screen for background.

Note:  For a cloud implementation, Oracle staff need to make sure that this URL is added to the proxy server’s white list.

Shipper Name

Enter the code that identifies you to the integrated shipping system. Required if the Integration Enabled flag is selected.

Email tab

PO Status Notification

Select this flag and enter one or more email addresses to receive an email notification when the vendor:

•         puts a purchase order line on hold, or releases it from hold

•         revises the delivery date of a purchase order line

•         enters a Reason Description for a purchase order line, even without changing its hold status or delivery date

•         accepts or rejects an address change or cancellation request

At least one email address is required if the flag is selected.t

Separate each additional email address with a semicolon and no space.

Upload Error Notification

Select this flag and enter one or more email addresses to receive an email notification when the vendor uploads a file of shipment confirmations or invoices that result in any errors. At least one email address is required if the flag is selected.

Separate each additional email address with a semicolon and no space.

Invoice Balance Notification

Select this flag and enter one or more email addresses to receive an email notification when the vendor submits an invoice that includes an out-of-balance line. At least one email address is required if the flag is selected. See the Out-of-balance invoice notification email to retailer for a sample.

Separate each additional email address with a semicolon and no space.

Address

The address information passed is from the xom_shipping table unless otherwise indicated.

contact

The first name and last name from the shipping address.

Blank if there is just a company name but no customer first and last name.

company

The company name from the shipping address.

Some carriers require company name. If the ship-to address does not have a company name, Order Broker sends the first and last name as the company name, but sets the ResidentialFlag to true; otherwise, the ResidentialFlag is set to false.

address1

The first address line (address_1) of the shipping address.

Only the first address line is sent to ADSI.

address2

The apartment/suite, if any, of the shipping address.

city

The city of the shipping address.

state

The two-position state code.

postalCode

The zip or postal code.

country.friendlyName

The country for the shipping address.

phone

•         day phone, if any, for the shipping address; otherwise,

•         evening phone, if any, for the shipping address; otherwise,

•         phone number from the brand return address.

Service

Service.friendlyName

The carrier code identifying the carrier shipping the order.

The service codes set up in the integrated shipping system should match the carrier codes set up and assigned to vendors in Order Broker. If the service codes include leading zeros, then the carrier codes must match; for example, 1 is not a match for 01.

Terms

Set to TRM_SHIPPER.

ResidentialFlag

Set to false if a company name is specified; otherwise, set to true.

ProofOfDeliveryFlag

Set to false.

ShipperName

Set to ADSI.

ShipDate

Set to the current date and time.

ShipperReference

The purchase order number.

ConsigneeReference

The purchase order number.

ArrayOfNameValuePair

This section of the request message uses name/value pairs to provide information.

name

value

SERVICE_CODE

The carrier code identifying the carrier shipping the order.

The service codes set up in the integrated shipping system should match the carrier codes set up and assigned to vendors in Order Broker. If the service codes include leading zeros, then the carrier codes must match; for example, 1 is not a match for 01.

The names with the ORIGINNA prefix provide information from the vendor record’s contact information.

ORIGINNA_COMPANY

The vendor name.

ORIGINNA_CONTACT

The vendor’s contact name.

ORIGINNA_ADDRESS1

The first address line from the vendor’s contact address.

ORIGINNA_ADDRESS2

The second address line and suite, if any, from the vendor’s contact address.

The third address line, if any, is not sent.

ORIGINNA_CITY

The city from the vendor’s contact address.

ORIGINNA_STATE

The state or province code from the vendor’s contact address.

ORIGINNA_POSTALCODE

The zip or postal code from the vendor’s contact address.

ORIGINNA_PHONE

The telephone number from the vendor’s contact address.

The names with the RETURNNA provide information from the brand’s return address information.

RETURNNA_COMPANY

The company name from the brand’s return address.

RETURNNA_CONTACT

The contact name from the brand’s return address.

RETURNNA_ADDRESS1

The first address line from the brand’s return address.

RETURNNNA_ADDRESS2

The second address line and suite, if any, from the brand’s return address.

The third and fourth address lines, if any, are not sent.

RETURNNA_CITY

The city from the brand’s return address.

RETURNNA_STATE

The state or province code from the brand’s return address.

RETURNNA_POSTALCODE

The zip or postal code from the brand’s return address.

RETURNNA_PHONE

The telephone number from the brand’s return address.

Package2

The remaining information in the message provides information on the package and the required label.

Weight

The weight of the package, including up to a 4-position decimal.

Calculated by multiplying the unit_ship_weight, if any, from the CreateDSOrder message for each item being shipped by the shipping quantity. Otherwise, if no weight was passed for the purchase order, the vendor needs to enter a total shipping weight.

Dimension

The dimensions of the box, such as 1.0x1.0x1.0.

LabelType

Set to PNG.

ROTATION_DEFAULT

Set to ROTATION_DEFAULT.