PO Number

The number or code identifying the purchase order in the originating system.

Case: If the originating system includes any lowercase letters in the purchase order number, Order Broker converts them to uppercase when creating the purchase order.

Order Number

The number or code identifying the sales order in the originating system.

PO Line #

The original purchase order line number for the shipment.

Item #

The code or number identifying the item. The description of the item follows, separated by a hyphen (-).

Vendor Item #

The vendor’s item number or code. The vendor’s description of the item follows, separated by a hyphen (-).

Shipped Date

The date when the shipment occurred, or the shipment date indicated by the vendor, if different. Format is based on the settings at the User Profile Configuration screen.

Invoice Qty

The total quantity included in a shipment and being billed on this invoice.

PO Unit Cost

The original unit cost from the purchase order.

Invoice Unit Cost

The unit cost the vendor is billing for the shipment. Multiplied by the Invoice Qty.

Different unit cost? If the vendor specifies an invoice unit cost that exceeds or falls short of the original PO Unit Cost by more than the Unit Cost Threshold you have specified for the vendor, the invoice detail line is out-of-balance. For example, if you set the threshold at 10%, and the vendor changes the invoice unit cost (higher or lower) by more than 10%, the invoice detail line is out-of-balance.

Held invoice? When the vendor submits an invoice that includes any out-of-balance lines, the invoice goes into Held status, and you need to either approve or reject the invoice. If you accept the invoice, it posts to the originating system. If you reject the invoice, the vendor can edit the invoice, including the Invoice Unit Cost, again, and resubmit the invoice; or the vendor can delete the invoice.

Email notification to vendor: The vendor receives an email notification when you accept or reject an out-of-balance invoice if indicated by the Invoice Balance Notification setting at the Email folder of the Preferences tab of the New Vendor or Edit Vendor screen.

Extended Invoice Cost

The current Invoice Unit Cost * the Invoice Qty.

Freight

The total freight charge for this invoice detail line.

Handling

The total handling charge for this invoice detail line.

Other Charges

The total “other” charge for this invoice detail line.

Other Description

A message about the invoice detail line. Informational only.

Last Update

The last date and time when the vendor updated the invoice detail line. Not updated when you accept or reject an invoice. Format is based on the settings at the User Profile Configuration screen.