Set Up License Manager Scheduled Runs and Notifications

You can set up the License Manager to notify you when the number of active users in your company or partner companies is approaching the established license limits.

Note: Notifications will only be sent if a scheduled run is set up and enabled. Notifications will only be sent to users or groups who have been given explicit Modify or Notify Permissions.

To set up notification and threshold limits:

Go to the Company Workspace tab and switch to Admin mode.
In the left Navigator, click General Administration > License Manager.
The License Manager console appears in the right pane.
In the upper-right corner, click Settings  and select License Terms.
On the Notifications dialog box, complete the fields as described in the following table, and click Apply.

In this field:	Do this:
Enable Notifications	To enable notifications regarding License Term thresholds, select this check box. These email notifications will be sent to users or groups who explicitly have Modify or Notify permissions. Notifications are sent only after scheduled runs.
Notification Thresholds Standard Users Portal Users Collaborator Users Earned Value Users	For each type of user, enter the threshold values for active named users in your company and partner company. (The licensing purchased by your organization determines whether EVM is included.) For example, if you want to be notified when the number of active named users in the system reaches 80% of your license terms, enter 80 in the applicable field. Note: The threshold value calculates against the number of allowed active users in the license terms. After the threshold limit has been reached, users will continue to receive notifications during every scheduled run.
Scheduled Runs	To generate notifications, you must schedule usage runs. These runs check for currently active named users in your company and partner company. You will receive notification of these runs only if threshold values have been reached. Choose the frequency: Weekly, End of day: Select the day of the week. Monthly: Select the day of the month.

In this field:

Do this:

Enable Notifications

To enable notifications regarding License Term thresholds, select this check box. These email notifications will be sent to users or groups who explicitly have Modify or Notify permissions. Notifications are sent only after scheduled runs.

Notification Thresholds

Standard Users
Portal Users
Collaborator Users
Earned Value Users

For each type of user, enter the threshold values for active named users in your company and partner company. (The licensing purchased by your organization determines whether EVM is included.) For example, if you want to be notified when the number of active named users in the system reaches 80% of your license terms, enter 80 in the applicable field.

Note: The threshold value calculates against the number of allowed active users in the license terms. After the threshold limit has been reached, users will continue to receive notifications during every scheduled run.

Scheduled Runs

To generate notifications, you must schedule usage runs. These runs check for currently active named users in your company and partner company. You will receive notification of these runs only if threshold values have been reached. Choose the frequency:

Weekly, End of day: Select the day of the week.

Monthly: Select the day of the month.

Last Published Tuesday, June 4, 2024