Set up Funding Assignment Options
After you create a project/shell funding sheet, you can set up assignment options. This includes specifying whether manual assignment is allowed; defining the business processes that can be used to assign funds to projects/shells or to specific CBS codes; and defining assignment levels.
Project Level and CBS Level: Specify how funds can be added for this project/shell. This can be Manual (appropriate funds manually from the company funding sheet, and/or through funding appropriation business processes that appropriate company funds for the project/shell.
You can define funding appropriations at the project level (not associated with specific CBS codes), and at the CBS level (funding is specified per CBS code). You can "mix and match" for each project, with some business processes using project level funding, and others CBS level. Manual fund appropriations can be done at both levels.
Assignment Levels and Rules: For each funding business process that has been set up for the project/shell, you specify manual, Auto Order, or Auto Ratio. You also choose to assign funds at the Project Level (funding is consumed based on the total of the spends business process, providing greater flexibility for fund assignment), or CBS Level (funding is consumed per line item of a spends business process, which provides greater control over how funds are spent on each item.)
- Manual: Funds can be manually assigned. As spends business processes (for example, invoices or payment applications) are routed and reach specified statuses, the amounts to be funded are collected under the Unassigned total on the funding sheet. Funds are assigned manually to these spends records.
- Auto Order: Funds are assigned automatically when a spends business process reaches a specified status. Funds are assigned based on the fund order, which is defined on the funding sheet by clicking the Fund Assignment Order button. When funds are consumed on one fund, then the next funding source is used for funding. After all funds are consumed, remaining spends are collected under Unassigned.
- Auto Ratio: Funds are assigned automatically when a spends business process reaches a specified status. Funds are assigned based on the fund ratio, which is automatically calculated based on current fund levels. After all funds are consumed, remaining spends are collected under Unassigned.
Note: Be sure you have imported and set up any business processes you will be using for fund appropriation and assignment in the project/shell before setting assignment rules
To set up fund assignment rules:
- Open the company or shell funding sheet template (Templates > Funding > Funding Sheets or Templates > [shell type] > [shell template] > Cost Manager > Funding > Funding Sheet).
- Select the template in the log and click the Properties button.
- Click the Assignment tab.
- Complete the window as described in the following table.
- Click OK.
In this field: | Do this: |
---|---|
Funding Assignment | Select the Funding Assignments sources. The sources can be at the CBS level, where funds are assigned to specific CBS codes, or project/shell level, which allows project/shell level funding without assigning funds to specific CBS codes. |
Project/Shell Level | Click Add to add project/shell level sources. Options include:
|
CBS Level | Click Add to add CBS level sources. Options include:
|
Assignment Levels |
Allows you to set fund assignment rule for each spend-type business process that is configured in your project or shell. The assignment level will only show those spend type business processes that consume funds. This option is available while designing a spend type business process. |
Assignment Rules | Click the drop-down list and select a project/shell-level or CBS-level rule. Project /Shell Level:
CBS Level:
|
Last Published Wednesday, June 26, 2024