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Cost Rules Impacting Cost Manager

The following cost rules affect how you can work with the Cost Manager sub-modules:

• Budget
  • The Budget must be equal to or greater than 0.
  • This rule validates that a budget line item cannot be reduced below $0.
• Revised Budget
  • The Revised Budget must be greater than or equal to Approved Commitments.
  • This rule validates revised budget (approved budgets, budget transfers, and budget changes) versus approved commitments (approved contracts, change orders, purchase orders [POs], and PO amendments).
• Incurred Costs
  • Incurred costs cannot exceed the approved budgets.
  • This rule validates revised budget (approved budgets, budget transfers, and budget changes) versus invoices (payment applications, invoices, journal entries, project timesheet, and miscellaneous costs).
• Payment Application
  • A Payment Application must be less than Approved Contracts and Change Orders.
  • This rule validates invoices (approved payment applications and invoices) versus approved commitments (approved contracts, change orders, purchase orders, and PO amendments).

The following actions can trigger the cost rules:

• When you attempt to send a Business Process record to the next step, whose status activates the rule. For example, the rule may activate when a Business Process record reaches to the Pending or Approved status.
• When you have entered the data into a Cost Sheet manually.
• Web Services calls create records.
• Records are auto-created from other records.

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Last Published Monday, April 14, 2025