Permit Business Process

Use the Permit business process to manage owner permit applications. You can use the business process to track key information about the permit application and the awarded permit, if applicable. You can also track permit-related inspections through line items.

Characteristics

This is a Project-level business process with a workflow, provided in the system template.

Record Statuses

Canceled

terminal status

Completed

terminal status

In_Review

non-terminal status

Workflow

The default workflow for the Permit business process is set up in a certain way; however, it may be used differently by your organization. Typically, a user with the necessary permissions can create the record and either move it directly to the end step or send it to others for review or approval. The recipients in the second step can take the action of approving or rejecting the record or send it on to others.

Related Processes

The Permit business process might create the following business processes: Not applicable

The Permit business process might be created by the following business processes: Not applicable

Creating a Permit Record

Create a Permit record by navigating to Project Management / Permit on the Project/Shell tab, or from the Tasks log on the Home tab or relevant Project/Shell tab. Act on an existing Permit task that has been assigned to you from the Tasks log.

Complete the Permit form and attach related documents, if needed. After completing the form, click Send and select an action in the Workflow Actions list to determine the next step in the workflow. Click Send to route the form to the next assignee.

Note: You must enter a value in all required fields (*) before you can save the form.

  1. Go to your Project tab and switch to User mode.
  2. In the left Navigator, select Project Management, and then select Permit.
  3. On the Permit page, click Create. Refer to the tables below to complete the form. You can click Save at any time to save a draft version of the form. Draft versions are stored under Drafts.
  4. To add attachments, click Attach Files on the Attachments tab.
  5. After completing the form, click Send.
  6. On the Workflow Action Details tab, select who should receive this Permit.
    • If permitted, you can add users to the CC list. These users will receive a notification about this Permit but are not assigned a task.
    • If permitted, you can adjust task due dates for all users, or set individual task due dates for each assignee.
  7. Click Send.
  8. In the Notification window, review the content and click OK.

    The record moves to the next step in the workflow.

Completing the Permit Form

Key Information

Key information about this permit record

Field Name

Access

Description

Title

Required

Enter a title.

Due Date

Editable

Target completion date for this record. A default duration has been set by your administrator but can be overridden here for this record.

Permit Type

Required

The type of work that is being permitted

Area

Editable

The area, from a list of physical areas, related to this project or building

Administrative Division

Required

Select the agency that will issue the permit. This selection will determine where attachments are published to the Project Document Manager

Spec Selection

Editable

Specification section

Permit Duration

Required

Indicates whether this permit will be annual or for the entire project

Is this a public works project?

Editable

This field is optional. Indicates whether this permit is for a public works project.

Partnership or joint venture application?

Editable

This field is optional. Indicates whether this project is part of a partnership or joint venture.

Is this a temporary permit

Editable

This field is optional. Indicates whether this permit will be temporary.

Application Partner

Editable

If the project is part of a partnership or joint venture, identify the partner.

Previous Permit

Details about previous permits

Field Name

Access

Description

Have permits for any project covered by this permit application

Editable

Indicates whether portions of this work were previously permitted

Previous Permit Number

Editable

Identification number of the previously issued permit

Issuing office

Editable

If previously permitted, identify the issuing office.

Previous Permit Date

Editable

If previously permitted, identify the date of the previous permit.

Awardee name

Editable

If previously permitted, identify the name of the entity issued the permit.

Key Dates

Key Dates for the permit

Field Name

Access

Description

Request Date

Editable

The date the permit was requested

Target Permit Obtaining Date

Editable

The planned date of permit issuance

Date Permit Obtained

Editable

The date the permit was issued

Permit Valid From

Editable

Start date of the permitted period

Permit Valid To

Editable

End date of the permitted period

Permitted Year

Editable

If the permit is annual, select the year.

Permit Extension

Editable

If this application is for an extension to an existing permit, select this checkbox.

Extended permit end date

Editable

If this application is for a permit extension, enter the extended end date.

Permit Requirements

Requirements for the permit

Field Name

Access

Description

Permit Renovation Required?

Editable

Indicates whether the work being performed is a renovation that requires a permit

Permit Package Composition

Editable

A description of the materials submitted for the permit. Attach additional files to this record.

Permit Inspection Required?

Editable

Indicates whether the permitted work will require inspection. Inspection details may be added to line items on this record.

Permit Documentation Attached?

Editable

Indicates whether backup documentation related to this permit is attached to this record. Attached files will be published to the Document Manager for the Project.

Permit Application

Permit application details

Field Name

Access

Description

Permit Requested By

Editable

Who is requesting the permit?

Department Contacted

Editable

Department where permit application is submitted

Permit Responsible

Editable

Unifier Essentials user responsible for the permit application

Department Contact Name

Editable

Department contact to whom the application is submitted

Permit Requested by Other Details

Editable

If Other is selected for Permit Requested By, provide detailed information.

Permit Application Version

Editable

This field is optional. If a previous fund appropriation has been rejected or canceled, you can increment the version in this field.

Permit Application Comments

Editable

Additional comments on the permit application

Issuer Website

Editable

Link to issuer department website

Permit Application Contractor

Permit application contractor details

Field Name

Access

Description

Contractor Representative Name

Editable

If the permit request is by a specialty contractor, provide the representative's name.

Contractor Representative Email

Editable

If the permit request is by a specialty contractor, provide the representative's email.

Contractor Representative Title

Editable

If the permit request is by a specialty contractor, provide the representative's title.

Contractor Representative Phone

Editable

If the permit request is by a specialty contractor, provide the representative's phone number.

Contractor License Number

Editable

If the permit request is by a specialty contractor, provide the contractor's license number.

Contractor Representative Fax

Editable

If the permit request is by a specialty contractor, provide the contractor's fax number.

Issued Permit Details

Details about the issued permit

Field Name

Access

Description

Permit Not Required

Editable

If a permit for this scope of work is not required, select this option.

Permit Number

Editable

Identification number of the issued permit

Permit Cost

Editable

Cost of the issued permit

Permit Agency Reference

Editable

Select the agency that will issue the permit.

Permit Posted Onsite

Editable

Indicates whether a physical copy of the permit is posted on the jobsite

Permit Issue Comments

Editable

Additional comments about the issued permit

Record Information

System information about this record

Field Name

Access

Description

Record Number

Read-Only

System-assigned record number

Creator

Read-Only

Creator of this record

Creation Date

Read-Only

Date that the record was created

Status

Read-Only

Record status for a workflow BP record is based on the workflow action preceding the current workflow step.

Record Last Update Date

Read-Only

Date that the record was last updated

Business Process Record URL

Read-Only

A shareable link to this record, for anyone with the necessary permissions

Project Name

Read-Only

Name of the project

Project Number

Read-Only

Unique Project Number

Additional Information

The Permit Additional Information block is reserved for future use by your organization.

Field Name

Access

Description

Permit Date Picker UDF 1

Disabled

Reserved for future use by your organization

Permit Date Picker UDF 2

Disabled

Reserved for future use by your organization

Permit Decimal UDF 1

Disabled

Reserved for future use by your organization

Permit Decimal UDF 2

Disabled

Reserved for future use by your organization

Permit Date Only Picker UDF 1

Disabled

Reserved for future use by your organization

Permit Date Only Picker UDF 2

Disabled

Reserved for future use by your organization

Permit Currency Amount UDF 1

Disabled

Reserved for future use by your organization

Permit Currency Amount UDF 2

Disabled

Reserved for future use by your organization

Permit Picker UDF 1

Disabled

Reserved for future use by your organization

Permit Picker UDF 2

Disabled

Reserved for future use by your organization

Additional Notes

The Permit Additional Notes block is reserved for future use by your organization.

Field Name

Access

Description

Permit Text 255 UDF 1

Disabled

Reserved for future use by your organization

Permit Text 255 UDF 2

Disabled

Reserved for future use by your organization

Permit Text 255 UDF 3

Disabled

Reserved for future use by your organization

Permit Text 255 UDF 4

Disabled

Reserved for future use by your organization

Permit Long Text UDF 1

Disabled

Reserved for future use by your organization

Permit Long Text UDF 2

Disabled

Reserved for future use by your organization

Completing the Inspection tab

Inspection Details

Lists individuals invited to the meeting. For users of the system, they are selected from a list. For individuals not identified within the system, the information is manually entered.

Field Name

Access

Description

Short Description

Required

Enter a description of 250 characters or fewer.

Detailed Description

Editable

The detailed information about the short-description field. The field size can be expanded.

Inspection Item

Required

Item that is being inspected

Inspection Body

Editable

Entity performing the inspection

Inspection Stage

Editable

Is this a final inspection?

Inspection Method

Editable

Indicates the method of inspection

Inspection Status

Field Name

Access

Description

Inspection Status

Required

Current status of the inspection

Requested Inspection Date

Editable

The date requested for an inspection

Scheduled Inspection Date

Editable

The date for a scheduled inspection

Rescheduled Inspection Date

Editable

The date for a rescheduled inspection

Successful Inspection Date

Editable

The date for a successful inspection



Last Published Monday, April 14, 2025