Assigning or Crediting Unassigned Funds on the Commitment Funding Sheet

If there are unassigned funds, you can assign them manually from the General Spends BP record or from the commitment funding sheet.

When the General Spends BP record reaches a specified workflow step or status, the Funding options appears on the BP form. When you click the Funding option, the Funding window opens allowing you to do manual fund assignment.

If a credit invoice (negative line item or invoice amount) has been submitted, this can be used to credit previously consumed funds back to the source, or can be used to credit another fund. You cannot credit an amount that is more than has been consumed.

To manually assign funds from the commitment funding sheet:

  1. Go to your project or shell (User mode).
  2. Click the Cost Manager node to expand.

    Click the Commitment Funding Sheet sub-node to open the Commitment Funding Sheet log.

  3. Open the commitment funding sheet.
  4. From the top portion of the window, click the link next to Unassigned (Commitment Level). This link displays the amount of funds that are not currently assigned to a particular fund. The Cell Detail window opens. The Cell Detail window displays the list of spends business process records that have not yet been fully funded. A record can appear on this list if you do not have enough funds available during an auto-assignment process, or if you set Manual as the assignment rule for the business process under the funding sheet Assignment tab.
  5. Enter a percent (%) amount for each record against a funding source.
  6. Click OK.

To manually assign or credit funds from a General Spends BP record:

  1. Open the General Spends BP record that needs to be funded. If the General Spends BP record is at a specified workflow step and status that allows funding, the Funding option appears.
  2. From the toolbar, click Funding on the toolbar to open the Funding window.
  3. Select a line item from the upper pane. The bottom pane will display a list of funds that are available for that line item.
  4. Enter the amounts for fund assignment. This is subtracted from the fund balance. For credits, enter negative amounts; the amount entered is added back to the fund balance.
  5. Click OK.

To manually assign or credit funds from a General Spends BP record:

  1. Open the General Spends BP record that needs to be funded. If the General Spends BP record is at a specified workflow step and status that allows funding, the Funding option appears.
  2. From the toolbar, click Funding on the toolbar to open the Funding window.
  3. Select a line item from the upper pane. The bottom pane will display a list of funds that are available for that line item.
  4. Enter the amounts for fund assignment. This is subtracted from the fund balance. For credits, enter negative amounts; the amount entered is added back to the fund balance.
  5. Click OK.

Automatic fund assignments at the commitment level

Automatic fund assignment works similarly at the commitment level as it does in project or shell funding. The available automatic funding option is auto-ratio by fund balance (if All Funds is chosen in the Fund Assignment window), or a specific (discrete) fund can be used.

See Manual and Automatic Fund Assignment, About Crediting Funds, About Commitment Funding Assignment Options, About Commitment Funding Columns.


Last Published Monday, August 28, 2023