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Creating Payment Applications SOV Sheet

You can define the structure of a Payment Applications SOV sheet based on a Payment Application Business Process (BP) in the Project/Shell.

The Payment Applications SOV type:

• Allows tracking of payment schedule against your commits similar to industry-standard forms.
• Allows you to create a breakdown for line items.

The Payment Applications SOV sheet column structure uses Data Elements (DEs) from the Detail form. After the SOV template structure is set up for a Payment Applications SOV sheet, the rest of the SOV sheets are created based on the same structure.

Follow these steps to create a Payment Applications SOV sheet, manually:

1. Open the Project/Shell, switch to User mode, and click Cost Manager > Schedule of Values in the left Navigator.
2. Select Payment Applications.
3. Click the New button to open the Select Commit window.
4. Select a Commit BP such as a Purchase Order and click OK. The SOV sheet is added to the log.

Note: If a BP has been set up to automatically create a Payment Applications SOV sheet upon the end step, the above procedure is not required.

From the right-hand pane, Schedule of Values: Payment Applications window, you have the option to click the record number and open the base record. The gear menu (  ), for each SOV Base Record, enables you to:

• Open

  Open a record.

• Permissions

  Set permissions to a record.

• Open Base Record

  Open the base record.

• Open Classic Interface

  Open the base record in Classic View.

In the Schedules of Values window of a base record, the Ref column displays information when you select an SOV line item type as individual Commit Lines. The Ref column is not displayed when you select an SOV line item type as Group by Commit Codes.

The right-hand pane tabs of the CBS Code, when you click a CBS Code, are:

• General tab
• Breakdown tab

  You can add breakdown for each row in the right-hand pane, under the Breakdown tab.

• Attachments tab

  The added attachments will be shown in a grid similar to cost sheet. You cannot not add attachments in this tab.

• Notes tab

  The CBS notes added in the cost sheet will be displayed here. You cannot add notes in this tab.

In the Schedules of Values window of a base record, the Schedule Value lists a series of values, when you click on a value, the following tabs are displayed on the right-hand pane:

• Line Items tab

  The tab displays all of the transactions in the cell.

• Cell Details tab
• Attachments tab
• Notes tab

You can reorder rows by drag and drop in the sheet, similar to General Spends SOV.

The columns with decimal values preserve, or maintain, the decimal values specified in the data element of the following business processes and SOV types:

• Schedule of Values (SOV) sheet: Payment Application and Summary Payment Applications
• Payment Application Line Items
• Summary Payment Application Line Items

As a result, the system will not round the decimal value to two decimals, for the preceding DEs.

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Last Published Monday, August 28, 2023