View Basic Data Definitions
To access Basic Data Definitions
- Go to the Company Workspace tab and switch to Admin mode.
- Click Data Structure Setup > Data Definitions > Basic in the left Navigator. The Basic Data Definitions log opens. The system-generated data definitions are listed as Company or System in the Category field.
Field | Description |
---|---|
Name | Descriptive name for the data definition. This is the database name, and accepts alphanumeric characters, spaces, - (dash) and _ (underline). |
Category | General: Defaults to Company Cost Code: Defaults to CBS Code |
Data Type | String or Integer String: Any alphanumeric character or special character like * or # Integer: Non-decimal numbers If a Data Definition (DD) with the Data Type = Integer or Input Type - Pull-down Menu, and the Data Set value of 0 (zero), then the value of 0 (zero) overrides the default value. If a Data Element (DE) exists for such DD, and the DE is used as the master DE in a Data Definition Structure (DDS), then the DDS will not override the DE value when the DD is created, if the default value of the master DE is set to a field that has the value of 0 (zero). |
Data Size | This field is available for text entry fields. Displays the number of characters that the data definition will accept. Notes:
|
Input Type | Select one of the options. This determines how data is entered or displayed in the field:
The following is applicable when deleting or otherwise modifying the options in the data definition design process, after the system has deployed the design and the data has been saved:
Example The value for the Priority drop-down field is set as High in the record details of a selected existing record. Based on an enhancement, you need to remove this value (High) from the list of originally applicable values (High, Medium, Low). You proceed and remove High from the list of values, in the record form and save your changes: Company workspace (Admin mode) > Data Structure Setup grouping node > Data Definitions sub-grouping node > Basic. When you go to the BP log, preview pane, or UDRs and select that record, the system will still display the record details (in the right pane) with the value that was originally included in the Priority field (High), as read-only. |
Default Value | Available for text entry fields. You may enter an optional default value to the field. |
Separator | For multi-select input, where users can select one or more values to enter into a field. The separate (for example, a comma) is used to separate the values. |
All the Integer-type Data Elements (DEs) will have a default value of "0" (zero). As a result, when processing an Integer drop-down list (Pull-down field), if the system finds "0" (zero) as a Data Set value, then the corresponding data set value/label associated with “0” will be seen.
Example
An Integer drop-down list (Pull-down field) is named "Risk Priority."
If the Data Definition (DD) has:
1. Data Set value of "0" (zero), and the label is "No."
2. Data Set value of "1," and the label is "Yes."
Then, when a record is being created (in User mode), the value for the "Risk Priority" field will be "No" because the default value for an Integer drop-down list (Pull-down field) is "0" (zero).
Last Published Monday, August 28, 2023