Over time your organization might create large amounts of codes, user defined fields, and other enterprise level data items. Sometimes these data items are only used for a short time or might even never be used at all. When a project is imported, depending on the import options selected, duplicates of existing enterprise level data might be created. As a result, eventually the list of enterprise data items available to users might become long and confusing.
P6 can analyze the usage of enterprise data to help you find obsolete and redundant data so that you can determine whether to delete it.
You can analyze data usage on the following pages:
- The OBS Page of User Administration
- The Resources and Roles tabs of the Administration Page
- The following pages of the Enterprise Data Page:
- All Categories pages
- All Global and Resource Calendars pages
- All Codes pages
- All User Defined Fields pages
- Locations
- Baseline Types
- Funding Sources
- Notebook Topics
- Cost Accounts
- Resource Curves
To analyze enterprise data usage:
- Navigate to any page that supports analyzing usage data.
- Click Analyze Data Usage.
- To determine where the data item is being used, view the Project Count, EPS Count, Timesheet Period Count, or Resource Count columns.
Click the number in these column to drill down to a detailed list.
- To determine when the data item was most recently edited, view the Latest Update column.
- To determine when the data item was most recently assigned, view the Latest Assignment Update column.
- To determine when a timesheet row using the overhead code was most recently updated, view the Latest Timesheet Period Update Date.
- To determine when a project or baseline using the data item was most recently summarized, published, or scheduled, view the Latest Summarized Date, Latest Published Date, or Latest Scheduled Date columns.
- To determine where the data item is being used, view the Project Count, EPS Count, Timesheet Period Count, or Resource Count columns.
Tips:
- You cannot analyze usage for the currently selected Global Default Calendar.