Reports based on P6 data require timely access to the most current data in order to be accurate. For example, report recipients expect to see updated enterprise data and project data including any calculations.
Some other areas of P6 also rely on published data to provide accurate information.
In order to provide this data, P6 generates and stores data in reporting tables (the P6 Extended Schema). You can configure P6 to publish essential data to the tables automatically, schedule the publication of project data to happen at specific times of day, or you can choose to generate it on demand so that the most current data is available. You can select to be notified by email if publication services fail.
The data is split into two general categories: project data and global data. Project data includes all information about your projects, including baselines, summaries, calculations, and audit data. Global data includes enterprise data, project, activity, resource, calendar, enterprise data dictionary, resource and role data, security and audit data. Most pages that use published data access project data. Reports can use both project and global data.
Note: In areas of the software that show published data, a user who has the right to view costs and financials at WBS level but not at Project level will not see financial data at the WBS level. Although the user has the privilege to view cost and financial data at WBS level, the data is only published at project level.