Use this tab to specify cost amounts for the selected expense item, including Budgeted or Planned units, price/unit, budgeted or planned cost, actual cost, and remaining cost. You can also indicate if you want P6 Professional to automatically calculate an expense item's actual cost according to activity completion percentage.
Budgeted or Planned Units: The expected number of units the selected expense's activity will use. You can type a new number.
Actual Units: The actual number of units the expense's activity used. You can type a new amount.
Tip
- To automatically calculate actual units according to the activity's completion percentage, mark the Auto Compute Actuals checkbox.
Remaining Units: The remaining number of units the expense's activity will use (budgeted or planned cost - actual cost).
Before actual expenses are incurred, remaining units should be the same as budgeted or planned units. While the activity is in progress, the remaining units should be updated to reflect the estimated remaining units required for the expense. After the expense is completed, the remaining units should be zero.
You can type a new amount.
At Completion Units: The total number of units used for the selected expense when the associated activity is completed. The at completion units equals the actual units plus the remaining units.
Price/Unit: The selected expense's cost per unit. You can type a new cost.
Note
- The Price/Unit will always show a positive value.
Unit of Measure: The value used to quantify (or measure) the expense. Examples include yards, cubic feet, and number of items. You can enter a new value.
Budgeted or Planned Cost: The budgeted or planned cost of the selected expense (budgeted or planned units * price/unit). You can type a new amount.
Actual Cost: The actual cost of the selected expense. You can type a new amount.
Tip
- To automatically calculate actual cost according to the activity's completion percentage, mark the Auto Compute Actuals checkbox.
Remaining Cost: The remaining cost for the selected expense (budgeted or planned cost - actual cost).
Before actual expenses are incurred, remaining cost should be the same as budgeted or planned cost. While the activity is in progress, the remaining cost should be updated to reflect the estimated remaining cost required for the expense. After the expense is completed, the remaining cost should be zero.
You can type a new amount.
At Completion Cost: The total cost for the selected expense when the associated activity is completed. The at completion cost equals the actual cost plus the remaining cost.
Expense % Complete: P6 Professional calculates the expense's percent complete based on the actual and remaining costs for the expense.
Expense % Complete = Actual expense cost / (Actual expense cost + Remaining expense cost)
Auto Compute Actuals: To automatically compute actual and remaining units for the expense based on the budgeted or planned cost and the activity's schedule percent complete, mark this checkbox.
If you mark the Auto Compute Actuals checkbox, P6 Professional automatically updates the actual/remaining units when project actuals are applied. This setting assumes that all work for the activity proceeds according to plan.