You can create a batch of financial periods when each financial period will have the same duration (for example, two weeks, one month, three months, etc.) over an extended period of time. When creating a batch of financial periods, the financial periods must be at least one week in duration.
- Choose Admin, Financial Period Calendars.
- Select a financial period calendar and click Modify.
- In the Batch Create Financial Periods section of the Financial Periods dialog box, enter the Batch Start Date and the Batch End Date.
- Choose the duration of each financial period by selecting one of the following options:
To make each financial period in the batch a certain number of weeks long, choose Every n Weeks (where n is the number of weeks) and enter a number of weeks.
To make each financial period in the batch a certain number of months long, choose Every n Months and enter a number of months.
Select Every Year to make each financial period in the batch one year long. - In the Period Ends On field, choose the weekday or the month you want each financial period to end on.
If you selected weeks as the duration for the batch, you must select a day of the week. If you selected years as the duration for the batch, you must select a month. If you selected months as the duration for the batch, this field is disabled because each financial period will end on the last day of the month. - Click Batch Create.
The financial periods will be created and displayed in the list of financial periods.
Tips
- When you create a financial period, the default name is YYYY-MM-DD (e.g., 2004-04-01). To ensure the financial periods are listed in the proper order (e.g., in the Columns dialog box), you should use the default name or add a letter or number to the beginning of the name (e.g., 1 Fiscal Month, 2 Fiscal Month, etc.). Click on a period in the Period Name column to edit the name.
- If your organization summarizes project data by financial period, to ensure that all project data in the database will be summarized (including closed projects), you must create financial period calendars that span the date range of all projects in the database. For example, if the oldest project using a particular financial period calendar has a project start date of October 1st, 2001, the financial periods for that calendar should begin on or before that date.
Notes
- You must have the Add/Edit/Delete Financial Period Calendars global privilege to add or edit data in the Financial Periods dialog box.
- The start and end dates of a financial period cannot overlap existing financial period dates.
- You cannot modify the start and end dates of a financial period after you create it. To modify the start and end dates of a period, you must delete the financial period, then create a new period with the new dates.
- All periods start at midnight and end at 11:59 PM.