View Basic Data Definitions

To access Basic Data Definitions

  1. Go to the Company Workspace tab and switch to Admin mode.
  2. Click Data Structure Setup > Data Definitions > Basic in the left Navigator. The Basic Data Definitions log opens. The system-generated data definitions are listed as Company or System in the Category field.

Field

Description

Name

Descriptive name for the data definition. This is the database name, and accepts alphanumeric characters, spaces, - (dash) and _ (underline).

Category

General: Defaults to Company

Cost Code: Defaults to CBS Code

Data Type

String or Integer

String: Any alphanumeric character or special character like * or #

Integer: Non-decimal numbers

If a Data Definition (DD) with the Data Type = Integer or Input Type - Pull-down Menu, and the Data Set value of 0 (zero), then the value of 0 (zero) overrides the default value. If a Data Element (DE) exists for such DD, and the DE is used as the master DE in a Data Definition Structure (DDS), then the DDS will not override the DE value when the DD is created, if the default value of the master DE is set to a field that has the value of 0 (zero).

Data Size

This field is available for text entry fields. Displays the number of characters that the data definition will accept.

Notes:

  • The maximum limit for the Data Size is determined by the database being used with your installation. Check with your Site Administrator for the actual maximum allowable characters in a field.
  • Ensure that the data you enter is within the limit set in Unifier; otherwise, the system will ask you to shorten the number of the characters that you had entered (message: Data entered exceeds the allowed space limit for this field in the database. You must remove few characters before submitting.). This is mainly applicable to multi-byte character languages such as Japanese, Korean, and Chinese.

Input Type

Select one of the options. This determines how data is entered or displayed in the field:

Pull-down Menu: users can choose a value from a selection list

Text Box: for short text entries

Multi-line Text Area: for longer text entries

Radio Buttons: users select one of multiple options presented

Checkbox: users have the option of selecting or not

Multi-select Input: users can choose one or more values from a selection list

Default Value

Available for text entry fields. You may enter an optional default value to the field.

Separator

For multi-select input, where users can select one or more values to enter into a field. The separate (for example, a comma) is used to separate the values.

All the Integer-type Data Elements (DEs) will have a default value of "0" (zero). As a result, when processing an Integer drop-down list (Pull-down field), if the system finds "0" (zero) as a Data Set value, then the corresponding data set value/label associated with “0” will be seen.

Example

An Integer drop-down list (Pull-down field) is named "Risk Priority."

If the Data Definition (DD) has:

1. Data Set value of "0" (zero), and the label is "No."

2. Data Set value of "1," and the label is "Yes."

Then, when a record is being created (in User mode), the value for the "Risk Priority" field will be "No" because the default value for an Integer drop-down list (Pull-down field) is "0" (zero).


Last Published Thursday, December 8, 2022