Step Six
Checking Workspace
The workspace and associated directories and files are created in the location you specified on the initial Workspace dialog.
As a best practice, make a backup of your workspace after it is created. Periodic backups of your workspace should be made especially following significant changes such as adding numerous resources or modifications to existing resources.
Each workspace includes 2 files which are specific to the workspace and Oracle Documaker Studio. They are the *.dxm and *.dxs where * represents the workspace name. For example, if your workspace is named Sampco, you would have a Sampco.dxs and Sampco.dxs file.
These files are located in the root or sandbox of your workspace. They contain configuration information about your workspace. Do not delete these files.
Workspace Structure
The new workspace is created in the location specified in the location setting on the Workspace dialog.
A directory with the workspace name is created. Subdirectories are created under the workspace directory.
Form.dat to Workspace
In legacy MRLs, the form.dat file defines companies, lines of business, forms and form options for the lines of business, image and image options for the forms and recipients and recipient copy counts.
The form.dat file, along with the SETRECIP.DAT (trigger file) is used as the basis to create the Business Definition File (*.BDF), Form Lists (*.GRP), Forms (*.FOR) and Trigger file (SETRCPTB.DAL).
The output area from the workspace creation process includes an entry for the form.dat file:
[11:00:00AM] Now loading d:\mstrres\sampco\DEFLIB\FORM.DAT. This may take a few minutes.
The following screen shots map the form.dat component and their workspace counterpart:
Company and Line of Business:
The output area from the workspace creation process includes an entry for the BDF creation, for example:
[11:03:14AM] Created file C:\fap125\DLL\Sampco1\BDFLib\Sampco1.BDF.
[11:03:17AM] C:\fap125\DLL\Sampco1\BDFLib\Sampco1.BDF
Groups:
The output area from the workspace creation process includes entries for GRP creation, for example:
[11:02:51AM] Created file C:\fap125\DLL\Sampco1\GRPLib\FORMMAKER PACKAGE_GENERAL LIABILITY.GRP.
[11:02:53AM] C:\fap125\DLL\Sampco1\GRPLib\FORMMAKER PACKAGE_GENERAL LIABILITY.GRP
Forms and Form Options:
The output area from the workspace creation process includes entries for GRP creation, for example:
[11:00:00AM] Created file C:\fap125\DLL\Sampco1\FORLib\DEC PAGE.FOR.
[11:00:03AM] C:\fap125\DLL\Sampco1\FORLib\DEC PAGE.FOR
Images and Image Options or Form Section Options:
Recipients:
Recipients are also added to the Business Definition File (*.BDF) file with copy count set to Not eligible.
Library Manager
Many resources are stored in the library. They include:
- Application Definition (*.BDF)
- Extract Data Dictionary (*.XDD)
- Forms (*.FOR) Graphics (*.LOG)
- Groups (*GRP)
- Scripts \ Triggers(*.DAL)
- Sections* (*.FAP)
- Entry Table** (*.TLK)
*When creating a workspace using Release 11.5 or 12.5, Section (*.FAP) and Data Definition files (*.DDT) are merged into the Section (*.FAP) file; the Section file is then imported into the library.
**When creating a workspace using Release 12.5, Entry table files (*.DBF \ *.MDX) are automatically converted to *.TLK files and imported into the library.
The output area includes entries for this, for example:
[11:10:19AM] d:\mstrres\sampco\TABLE\103TEST.dbf
[11:10:19AM] d:\mstrres\sampco\TABLE\ADDRUNIT.DBF
[11:10:19AM] C:\FAP125\DLL\SAMPCO1\TABLE\*.TLK
[11:10:19AM] Importing File(s)
...
[11:10:21AM] C:\FAP125\DLL\SAMPCO1\TABLE\103TEST.TLK
[11:10:22AM] C:\FAP125\DLL\SAMPCO1\TABLE\ADDRUNIT.TLK
[11:10:37AM] MDX files
[11:10:37AM] d:\mstrres\sampco\TABLE\103TEST.mdx
[11:10:37AM] d:\mstrres\sampco\TABLE\ADDRUNIT.MDX
hese file types are also stored in the library, but don’t have an equivalent in a legacy style MRL:
- Paragraphs (*.PAR)
- Paragraph Lists (*.PSL)
- Styles (*.STY)
- Templates (TPL)
You can filter on a specific type in Oracle Documaker Studio Library Manager to display just those file types. For example, you could filter for Sections to display a list of all sections that exist in your library. Resources are displayed in the Library Manager grid. The grid includes information about the resource including its name, type, effective date, version, revision, effective date, locked status (indicates whether the resource is checked out of the library), the ID of the user who created or last modified the resource, description, modified (date and time the resource was checked into the library. It also includes the Mode, Class, Status and Project of the resource; these items are typically used by Project Management.
A description of Initial check in is assigned to resources checked into the library by the workspace creation process.
To filter for a specific file type, open the workspace; then open Libraries. Click on the Filter/Search tab. Click in the Type field and select the desired type such as Sections, from the type pick list:
Click the Filter Now button. System filters for only Sections in the library. A count of those resources that match the defined filter criteria is also shown.
Click the Reset Filter Options button and then click on Filter Now to set filtering options to defaults.
Miscellaneous Files
Your MRL may have some files such as miscellaneous text files, batch files, etc. that may not have been copied to the newly created workspace.
Check your MRL against the workspace and copy those files as needed to the workspace.