1 Setting Up AQCI

In the Setup tab, you can configure the related parameter and hardware used by the ship. It features General Setup, Terminal Setup, Wizard Travel Rules, Save Layout, Restore Default Layout, and Layout Feature.

Figure 1-1 AQCI Setup Tab


This figure shows the function available in AQCI Setup tab.

General Setup

The General Setup section contains all the general settings for use in the Advance Quick Check-In Module (AQCI). The general setting tabs are described below:

Figure 1-2 AQCI General Setup


This figure shows the function within the General Setup tab.

Parameters

To enable the parameters, at the Function Key Assignment section, assign the function keys according to the ship operator requirements.

Hardware

You can specify the required devices such as Card Reader, Barcode Reader, Signature Devices, Passport Reader and Special Settings in this tab.

Video

The system is preconfigured with a video format and you can adjust settings according to the device used in this function.

  1. Click the Video Format tab, adjust the necessary fields and click Apply.

  2. Click Capture to preview the video display.

Field Definition

To define the required entry fields in the reservation screen, you can select the available check boxes.

  • Required Field: This sets the field as mandatory, and you must enter a value into this field.

  • Editable Field: This field appears on the reservation screen and is editable, but not mandatory.

  • Required Per Cabin: If you select this field, it becomes required for that particular cabin and use per the following scenario:

    • Either one of the checked-in guests in the same cabin have entered the required field.

    • Either one of the checked-in guests or expected guest in the same cabin have entered the required field.

    • Both expected check-in guests and expected debarking guest in the same cabin have entered the required field. The message will not prompt for the expected debarking guest if the expected checked-in guest has the required field entered. The program checks the required field for the expected check-in guest even though the expected debark guest has the required field entered.

    • The program takes Required Field as priority if both the Required Field and the Required per Cabin option is checked for the field.

Document Scanner

You can assign a document scanner to each document type use in AQCI.

  1. In Predefined Document Type, select the specific document type from the drop-down list, and in Scanner, select the preferred scanner.

  2. Click Apply and continue to define the next document type.

  3. To remove the scanner assignment from Predefined Document Type, select the document type from the drop-down list and click Reset.

Printer

In this section, printers such as Board Card Printer, Credit card slip printer, or encoder are configured for use in AQCI. To configure, select the specific printer from the drop-down list and click Apply.

Setting Up a Terminal

Terminal Setup is where you configure the client workstation that runs the AQCI. It is used to load the saved layout or share it with certain workstation if it is specified to be shared. The Name field in the Setup Form indicates the PC Name or the PC IP Address.
  1. Click Add to add a new terminal workstation.
  2. Enter a mandatory Code field and Name, followed by the Terminal Name.
  3. Insert the comment in the Comments field, if any.
  4. Click Save to save the information.
  5. Click Delete to delete the terminal workstation that you no longer require.
  6. Click Close to exit the setup window.

Saving a Layout

The layout selection allows you to save and grant a specific user or terminal to a layout designed to accommodate the check in process at each location.

Figure 1-3 Save Layout


This figure shows the Save Layout window and the available options.

  • For a new layout, you can select Save As to define the layout name, and click OK to save.

  • For an existing layout, you can select Save To and update the existing layout from the drop-down list.

You can share the layout using the following options:

  • All Users: All users can access the saved layout.

  • Selected Users: Only selected users can access the saved layout.

  • Me Only: Only the logged in user can access the saved layout.

  • All Terminals: All terminals can access the saved layout.

  • Selected Terminals: Only selected terminal can access the saved layout.

  • This Terminal Only: Only for this particular terminal can access the saved layout.

Restoring Default Layout

The Restore Default Layout restores the entire check-in screen to the system default layout.

To reset the layout, click the Restore Default Layout button on the ribbon bar and click OK after the restore completes.

Figure 1-4 Restore Default Layout


This figure shows the Restore Default Layout option and the notification prompt when the restore is complete.

Customizing a Layout

All ship operators have the option to design their Check-in screen layout according to their users, user group, or workstation. In the Customize Layout option, drag and drop objects to customize the layout.

Figure 1-5 Layout Labels


This figure shows the hidden labels for Layout

  1. At the AQCI main screen, right-click in any blank space in the All Details Tab.

  2. Select Customize Layout to open the Customization window and switch the AQCI form to Disable mode.

  3. To remove a field from the All Details form, highlight the field until a dotted outline appears around the element.

    Figure 1-6 Selected Label


    This figure shows the selected label in Customized Layout.

  4. Drag and drop the selected field into the Customization, Hidden Items tab to remove the field from the AQCI Check In form.

  5. Once the layout is finalized, click the X to close the Customization window and return to AQCI Enable mode.

Restoring Field/Group

In order to restore a field or group back to the Detail screen, you must switch the layout mode to Disable.

  1. At the Customization window, Hidden Items tab, highlight a field or a group from the Hidden Items list.

  2. Drag the field or group to the AQCI form and drop the item(s) at the desired location. The new location of the field or group depends on where the splitter line is.

Figure 1-7 Layout Field Splitter


This figure shows the splitter location for a section/field in customized layout.

Renaming a Field Name

  1. Highlight a field and then right-click to select the Rename option. The field label is now enabled for editing.

  2. Rename the label with a new name and click Enter to save.

Layout Features

The Layout Feature allows you to Import, Export, and Remove the specific layout required by the users. In Layout Change, the default layout is the last saved layout, if multiple layouts exist for the user.

Figure 1-8 Layout Feature


This figure shows the options available within the Layout Feature.

Importing a Layout

  1. From the Import screen, browse the XML file you want to import into the database.

  2. By default, the Export template with XML file default users and terminals is selected. Deselect the check mark to share the template with Selected Users, an individual, Selected Terminals, or This Terminal only.

  3. Click Import.

  4. At the notification prompt, read and understand the message, then select Yes to complete the process.

Exporting a Layout

The Export feature allows you to export the saved template and layout to an XML file format for use in the same or different database. In the Template Export screen, you can export the layout based on the following options:

  • Export all templates created by the user.

    • This exports the template created by the current logged-in user. For example, Template A is created by user A. Template B is created by user B. When User A logs in to the system, only Template A is being exported.

  • Export all templates can be accessed by the user.

    • This exports the template that are shared by the current logged-in user. For example, Template A and Template B are shared by user A. Template C is shared by user B only. When User A logs in to the system. Only Template A and Template B are being exported.

Exporting a Template

  1. From the Layout Feature window, click Export. This opens the Template Export window.

  2. Select the export option by selecting the radio button. If Export individual template is chosen, select the template from the drop-down list. For example, the template created by the current logged-in user is shown in the following:

    Figure 1-9 Template Export


    This figure shows the options available in Template Export.

  3. Click Export to proceed and select a location to save the file when prompted.

  4. Click Save to complete the process.

Removing a Layout

The Remove Layout option allows only the creator of the layout to remove the layout from the view. If the layout has been deleted, only the user who is linked to that particular layout can log in to the module and load the original layout.

To remove a layout, select the Layout Name from the drop-down list and click Remove.

Changing a Layout

The system allows you to share multiple layouts and specify which layout is the default for other users. The last saved layout is the default if multiple layout exists for the user.

To change a layout, select the layout name from the Layout Name drop-down list and click Reset.

Resetting Layout to System Default

You can restore a layout to the system default layout by right-clicking on the Reservation screen and selecting Reset Layout.