The Maintenance module allows you to record all maintenance work required on board the ship, in cabins or public locations, and schedule preventive maintenance. The function within the module includes creating a work order, report printing, and viewing past maintenance work.
The Work Orders can be added as a single order or in a batch using the Criteria Add function. Entries of the work order are not limited to the Maintenance module. This function is also available in Management module, Front Desk, and in Add Work Order.
Figure 1-1 Add New Work Order Form
Repeat steps 1 to 6 from the steps above.
Click the Criteria Add> button located between Locations (De-Select) and Locations (Selected) to start the Cabin Selection window.
In the Cabin Selection window, navigate to the Search Criteria section, select the criteria from the drop-down list, select the required filter, and then click Refresh to update the information in the grid.
Figure 1-2 Cabin Selection Criteria
Click OK to add the selection to Locations (Selected).
To deselect the location from Locations (Selected), select the item to remove and then click Remove(-) or Remove All.
Click OK to complete the work order.
Figure 1-3 Work Order Overview
The Work Order Overview window is comprised of: the following:
A grid view of all work orders by status and its corresponding count.
Functions to Delete, Edit and Print Work Order.
A display view by date, others and by No/Cabin/Location.
Detailed information on the work order — General info, Items needed, Changes and Work Order Assignment.
At the Work Order Overview window, Selection Criteria section, select the filter from the available tab.
Click Refresh to refresh the information on the grid.
You can sort the information shown on the Overview grid by clicking the column header and support columns, which are: Priority, Date, Time, Printed, Completion Date, Cabin Location, %-Done, Code, Order no, Doc. No, Type and Description.
Select the Work Order from the grid and click Edit Work Order
.In the Update Work Order form, edit the necessary information and click OK to save the changes.
Rejecting a Work Order
Select Work Order from the grid and click Edit Work Order.
Select the Rejected check box for the Comment field, and click OK to save. The system places a check mark in the Rejected column on the Overview window.
Select the Work Order from the grid and click Delete Work Order.
At the confirmation prompt, click Yes to confirm.
Enter the reason to delete the work order, and click OK to proceed.
Select the work order from the grid and click Print Work Order.
At the Print Job confirmation prompt, click OK to print.
Select the Work Order from the grid and navigate to the Assignment tab window.
In the Assignment tab, click Assign Work Order.
On the New Work Order Assignment form, Assign To section, select the Work Group and/or Worker, from the drop-down list and click OK to confirm.
Figure 1-4 New Work Order Assignment
The status of the assigned work order will change and appear under the In Progress tab. The Date, Time, Assigned By and Worker are visible in the Assignment tab of the work order.
To edit an assignment, select the work order from the Assignment tab, click Edit Assignment, and click OK to save the changes.
To delete an assignment, select the work order from the Assignment tab, and click Delete Assignment.
Figure 1-5 Items Needed
Select the work order from the Overview tab.
In the Items needed tab, click Add items.
Select the Item Type and Item from the drop-down list, and enter the required quantity and price, if any.
Figure 1-6 Add Items
Click OK to save.
To edit the items needed, select the item from the grid, click Edit Items, and click OK to save the changes.
To delete the items needed, select the item from the grid, and click Delete Items.
In the General Info tab of the selected work order displays information such as Internal ID, User, Priority Location, Time Needed and Completion %.
Figure 1-7 General Info Tab
The total time needed is adjustable by clicking the Time Needed button. Update the day(s) field and click OK to save.
Figure 1-8 Updating Progress / Completion Status
Figure 1-9 Work Order Status Count
Figure 1-10 View Location History Window
Figure 1-11 Task Printer Assignment