Navigating to Company Documents in Document Manager

The following functional nodes appear under the Document Manager grouping node in your Company Workspace (User mode):

Company Documents
Unpublished Documents

Company Documents

When you click Company Documents, the Company Documents page opens. This page is divided into two panes:

The Company Documents log (left pane)
The properties (right pane)

The Company Documents log (left pane) displays:

Categorized list of available company documents and folders
Navigational element, as in locator links (or breadcrumbs)
Toolbar (for details, see below)
Columns (for details, see below)

The properties (right pane) displays the following tabs:

Properties tab
Audit Log tab
Permissions tab
Options tab

The following explains the Company Documents toolbar options:

Create

This option lets you create any of the following:

Folder
When you click this option, the Create Folder window opens. This window has the following tabs:
- Properties tab
  In this tab, you can provide a name and a description for the new folder. You can also click the owner's name (the read-only Owner field) and view the owner's user profile.
  
  Use the Save option to save your input.
  
  Use the Save & Create New option to save your input and create the folder, which will be added to the categorized list of available company documents and folders (in the Company Documents window).
  
  Click Cancel to discard your changes and close the window.
- Options tab
  In this tab, you can set the folder upload conditions, folder download conditions, and notification preference.
  
  Use the Save option to save your input.
  
  Use the Save & Create New option to save your input and create the folder, which will be added to the categorized list of available company documents and folders (in the Company Documents window).
  
  Click Cancel to discard your changes and close the window.
Empty Document
When you click this option, the Create Document window opens. This window has the following tabs:
- Properties tab
  In this tab, you can provide a name, a description for the requester, and a general description for the new document. In addition, you can enter or select information that is related to the empty document. That is, you can select an action discipline (for example, Architecture, Construction, Design, Planning, and so on), enter the cost center number, title or tenure, city, and select the acquisition year.
  
  Use the Save option to save your input.
  
  Click Cancel to discard your changes and close the window.
- Options tab
  In this tab you can set the document revision option (Revisions must have same file name).
  
  Use the Save option to save your input.
  
  Click Cancel to discard your changes and close the window.
Business Process
When you click this option, the New Record (BP record) window opens, which lets you create a BP record. In the New Record window, you must select a BP from the Select Business Process drop-down field. If the BP record that you select is a workflow BP, the system activates the Select Workflow drop-down field, and you must select a type of workflow for the BP record.

When finished, click Create to create the record.

Click Cancel to discard your changes and close the window.

Actions

The Actions option has the following suboptions:

Add to Favorites
Use this option to add a selected file or folder to your favorite list.
Move
Use this option to move the selected file or folder into another folder.
Copy
Use this option to create a copy of the selected file or folder.
Delete
Use this option delete the selected file or folder.
Send for E-Signature
Use this option to send a document to another Unifier user or to an External User for an electronic signature.
Recall E-Sign Request
Use this option to rescind a request for an electronic signature from users who have not responded to the original request.
Transfer Ownership
Use this option to change the owner assigned to the document or folder.
Edit
The Edit option lets you perform the following operations on the file or folder:
- Revise
  When you click this option, the Upload window opens which contains a list of files or folders that are available for edit, and provides additional information related to the files or folders that are listed.
  
  If you do not see the file or folder that you want to edit in this window, you can search for that file or folder by clicking the Browse icon (the three horizontal dots) and conducting a search.
- Check In
  Use this option to check in a file or folder. You can only select a checked-out item.
- Check Out
  Use this option to check out a file or folder. If you select more than one item, the system creates a zip folder that contains all the selected items.
- Cancel Check Out
  Use this option if you changed your mind about checking out an item. This option lets you avoid checking the checked out item and prevents unnecessary versioning.
- Lock
  Use this option if you want to lock a document. This option is only for documents.
- Unlock
  Use this option if you want to unlock the item that was locked.
Export
Use this option to export the Structure and Properties of a selected item to a Microsoft Excel (XLSX) file or a comma-separated values (CSV) file.
Import
Use this option to import an existing Folder Structure Template from within the system or the Structure and Properties of a selected item from a Microsoft Excel (XLSX) file or a CSV file.
Permissions
When you click this option, the Permissions window opens, which lets you select one of the following options:
- Inherit from parent folder <name of parent folder>
- Assign new permissions
When you select the items that you want to assign permissions to and you select Inherit from parent folder <name of parent folder>, you cannot edit the selected items.
- Inherited Permissions
- Click View and select users, groups, or both.
- Find on page
When you select the items that you want to assign permissions to and you select Assign new permissions, you can start from a blank permission window, or you can copy the existing permissions of the parent folder, and use it as a template.
- Add, by way of copying, parent folder permissions to the manual permissions available. In case of conflicts, the parent folder permissions will override.
- Select from the User and Group Picker
- View users, groups, or both
- Find on Page
Index Report
Applicable only to folders. This option lets you generate a report of the files that are in the folder that you have selected, in the following formats:
- HTML Format
- PDF Format
- CSV Format
View Import Audit Log
To view detailed information about the CSV or Microsoft Excel import process that was used to create or update the structure and properties of the selected folder or files, select this option. The Status information displayed in the log includes an indication of whether the import process failed, completed, or was partially completed.

Flat View

This option displays all documents in the standard structure of all other logs. Clicking a folder opens another log that displays all the files inside the folder. You can navigate back out of the folder using the breadcrumb trail at the top of the log.

Tile View

This option displays all documents as tiles with a preview of the file. Files and folders are grouped together in two separate collapsible sections.

Tree View

This option displays all documents in the standard structure of all other logs, but you can use the plus and minus icons next to each folder to expand and collapse folders and display all files contained within.

Download

Use this option to save a copy of selected files to your computer.

Upload

Use this option to add new documents to the Document Manager from your computer.

View

Use this option to filter records based on specific criteria, such Owned by me and Checked out by me.

You can add and manage your own views with the Create New View and Manage Views options.

Edit View

Use this option to make changes to the selected view. Use the arrow buttons to move columns between the Available Columns list and the Selected Columns list. All columns in the Selected Columns list will be visible.

Refresh

Use this option to refresh the log and view any newly uploaded documents.

Favorites

Use this option to view a list of documents with favorite status. You can use the Find on Page option to filter for specific documents, or use the Delete option to remove a document from your favorites list.

Initiate Bluebeam Studio Session

Use this option to start a Bluebeam Studio Session on a selected PDF file.

Search

Use this option to search for specific items by entering key words in the search box. Use the drop-down menu to select which column should contain the key word.

Find on Page

Use this option to find items on the displayed page. When you click this option, the system inserts a row that lets you enter filter parameters.

Expand All/Collapse All

This will open or close all folders, displaying all the files contained in each folder. This option is available only when the Tree View option is selected.

The following explains the properties (right pane) elements:

Properties tab

Use this tab to edit the properties of selected files or folders. You can only edit files and folders for which you are the owner.

Linked Records tab

After you begin the process of creating a line item, you can link the line item to a business process record in the Linked Records tab. This tab is only available after you save the record. Use this tab to see information such as the Record Number and Status.

Audit Log tab

Use this tab to view all changes to the selected document. You can use the Print option to print the Audit Log, or use the Find on Page option to find a specific entry by filtering column information.

Permissions tab

Use this tab to view what permissions are available for selected users or groups.

Options tab

Use this tab to configure the Folder Upload and Folder Download options available for the selected folder. If you are working with a file, under the Document Revisions block, select the Revisions must have same file name option if you want revised documents to keep the same file name.

Unpublished Documents

For details, see Unpublished Documents.

Last Published Sunday, July 20, 2025