Assigning and Crediting Commitment Level Funds

Assigning (consuming) or crediting funds on a commitment funding sheet is similar to a project or shell funding sheet, with some exceptions. This section assumes that the concepts of assigning and crediting funds of project or shell funding sheets is already understood.

As with project or shell funding, fund consumption on commitment funding sheets is done using General Spends or Payment Application business processes that have been designed to consume funds.

When the General Spends BP is linked to a Base Commit BP that has been enabled to do commitment funding, then the funds are consumed from the commitment funding sheet, not the project or shell funding sheet.

As in project or shell funding, funds are assigned from the General Spends BP record based on the amount of that General Spends BP record.

The behavior of funding business processes depends both on the design options chosen and the Assignment Levels chosen on the commitment funding sheet properties.

Like project/shell funding, fund assignment can be done manually or automatically (by fund balance ratio). This is determined in the Fund Assignment rules set in the sheet Properties.

The Commitment Funding Sheet (<Base Record Name BP>) window shows the commitment funding sheet for the base record BP that you have selected to open. The window shows the currency information and the Unassigned (Commitment Level). If you click the amount link, on top, the Manual Fund Assignment window opens which displays the details of the fund assignment such as the unassigned amount and name, title, the assigned amount, remaining unassigned, description, and totals.

When you click the unassigned commitment level value, the Manual Funding window opens.

Note: This Manual Funding window is similar to the Manual Funding window of a project or shell funding sheet. The only difference is that in the Manual Funding window of a commitment funding sheet you can assign funds only from the allowed fund codes (this is governed by Fund Code selection in Fund Assignment window).

To prevent assigning wrong fund codes, the window displays the fund codes that are not allowed as read-only.

In this scenario, when you open the Manual Assignment window (from Transactions), the Manual Assignment window will only include the selected rows.

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