View and Open Portfolios

Portfolios are grouped by their portfolio type. Scenarios are grouped under each portfolio.

To view portfolios

In User mode, open the shell where the Portfolio Manager resides.
In the left Navigator, click Portfolio Manager. The system expands the navigator to show the portfolio types currently loaded into the system.
In the Navigator, click the portfolio type that contains the portfolio you want to view. The system displays the portfolios for this type in the right pane.
The portfolio type log contains the following toolbar options:
- Create
  To create a new portfolio manager sheet, or to create a new portfolio manager sheet for the next planning period.
  
  When you select an existing portfolio and click Create > Portfolio, or click Create > Plan for next period, the Add Portfolio window opens which has two blocks: the general block and the options block. For each block, enter the values in the fields and click Save.
- Delete
  To delete a selected portfolio in the portfolio type log.
- Refresh
  To refresh the list of portfolios in the portfolio type log.
- Print
  To print the list of portfolios in the portfolio type log or export to CSV or Excel.
- Search
  To open the Search block and search for a particular portfolio in the portfolio type log. Use the following toolbars (the icons on the right corner) to dock the Search block, clear values in the search fields, apply the search criteria, or close the Search block:
  - Dock Right
  - Clear
  - Apply
  - Close
- Find on Page
  To open a row in the list of portfolios in the portfolio type log and find items according to the column headings. See the portfolio type log contains the following columns, below. To close the row, click the Find on Page option again.
- View Help menu
  To access the portfolio type help (not available), or the portfolio type training (User Productivity Kit).
The portfolio type log contains the following columns:
- Attachments
- Portfolio Name
- Planning Period
- Creation Date
- Creator
The portfolio type log contains the Properties pane (the right-pane) that appears when you select a portfolio. The Properties pane, similar to the Properties window (accessed by the Properties toolbar option available in an opened portfolio), enables you to access the following information:
- Portfolio Name
- Planning Period
- Creation Date
- Creator
- Planner Comments
- Decimal Places

To open a portfolio

In User Mode, open the shell where the Portfolio Manager resides.
In the Navigator, click Portfolio Manager. The system expands the navigator to show the portfolio types currently loaded.
In the Navigator, click the portfolio type that contains the portfolio you want to open. The system displays the portfolios for this type in the right pane.
In the portfolio type log, select a portfolio and either double-click to open it or click the gear menu (  ) and click Open to open the portfolio details page or pop-up to either:
- The scenario that has been marked for sharing
- The most recently updated scenario

Within either of the scenarios, you are presented with two tabs (for example, a Budget Planning tab and a Dashboard tab).

In this window, you can click the plus option (the plus symbol + next to the scenario) to open the Add Scenario window, add the title for your new scenario, add projects, and when finished, click Save to add your new scenario. At the same level as the tabs, you have the option to:

Approve a scenario (or tab)
Share or unshare a scenario (or tab)
Duplicate the information of a scenario (or tab)

In the default tab of the scenario that has been marked for sharing, or the most recently updated scenario, you can use the toolbar options to:

Select projects
Switch from the grid log view (default) to the Gantt chart log view
Change the view of the log by selecting with columns to be presented on the log
Edit the view of the log
Print the log items or export the items to a CSV or Excel file
Refresh the list log items to get the latest, or the most up-to-date
Access the Properties pane of the portfolio
Collapse or expand all columns groups (You can group monthly reports into yearly groups)
Find items on the log

In each row, you can:

Click the gear menu (  ) and remove, or unlink, a project from the scenario.
Click a project number cell to open the project.
See the following amounts, for each project, after the split at the bottom of the log:
- Total
- Target
- Difference
- Current Project Data
The number of projects appear at the very end of the screen.

Additional information

When a cell value in the Project Portfolio Manager (PPM) Sheet is updated for a current project data, the system places a Warning symbol (a triangle with an exclamation mark in the middle) in the cell to indicate that the cell value differs from the current project data.

When you conduct a Find on Page in the log view (grid), if the value of an item in your filter has no match, then the bottom part of the grid (after the split at the bottom of the log) will remain as it was, and it will not change from what it was prior to conducting the Find on Page. The bottom part of the grid will change only when the value of an item in your filter has a match.

When exporting your grid to a file, the column groups are exported, too.

Read-only cells in a grid cannot be deleted. Note that the read-only cells are highlighted gray.

In This Section

Create or Modify a Portfolio

Sort a Portfolio Log

Find, Sort, and Delete a Portfolio

Last Published Sunday, July 20, 2025