P6 Team Member Web Application Settings
Use the Application Settings page to view and modify application settings for Timesheets, such as which privileges are assigned to users for logging time, how long users can access activities, and how often users must report their time, which timesheets users can view.
General Settings
Name and Description | Default | Valid Ranges/Values |
---|---|---|
Maximum search results Maximum number of records displayed in search results in the 'Assign to New Activity' window. | 100 | 1 - 500 |
Enable timesheet auditing Select to save the history of timesheet submission, approval, rejection, reviewers, and associated dates. This setting can also be managed from P6. | no | yes/no |
Allow editing of subordinate timesheets Select to permit supervisors to modify subordinate resources' timesheets. | no | yes/no |
Privileges for Entering Hours on Timesheets
Setting Name and Description | Default | Valid Ranges/Values |
---|---|---|
Log hours on future activities Select to indicate that users can report hours on timesheets with dates after the current timesheet period (for example, entering vacation time in advance). | yes | yes/no |
Log hours on non-started activities Select to indicate that users can report hours for activities that have not been started. | yes | yes/no |
Log hours on completed Select to indicate that users can report hours for either 'Activities and Assignments' or 'Assignments only' that have been marked as completed. 'Assignments only' is the default selection. | yes | yes/no |
Log hours on activities before the activity start date Select to indicate that users can report hours for activities on dates before their start dates. | yes | yes/no |
Log hours on activities after the activity finish date Select to indicate that users can report hours for activities on dates after their finish dates. | yes | yes/no |
Allow users to enter negative hours Select to permit users to enter a negative number of hours against an activity. | no | yes/no |
Email Service
Setting Name and Description | Default | Valid Ranges/Values |
---|---|---|
When sending email Select 'Use a separate email client' to allow email from P6 Team Member to be sent using your preferred email client. If this option is selected, users must have an email client installed to send email from P6 Team Member. Select 'Use P6 Team Member email client' to allow users to send email using the email client built into P6 Team Member. | Use P6 Team Member email client | Use a separate email client, Use P6 Team Member email client |
Settings for Status Updates
Setting Name and Description | Default | Valid Ranges/Values |
---|---|---|
Start time to use for not-started activities and assignments Select 'Current time' to specify when a team member clicks or taps Start on a not-started activity or assignment with a start date earlier than the current date, the actual start of the activity or assignment should be set to the date and time the team member clicked or tapped Start. Select 'Start of day' to specify when a team member clicks or taps Start on a not-started activity or assignment with a start date earlier than the current date, the actual start of the activity or assignment should be set to 00:00 (midnight) on the date the team member clicked or tapped Start. Select 'Calendar work period start' to specify when a team member clicks or taps Start on a not-started activity or assignment with a start date earlier than the current date, the actual start of the activity or assignment should be set to the beginning of the work period according to the relevant calendar. | Calendar work period start | Current time, Start of day, Calendar work period start |
Entering Timesheets
Setting Name and Description | Default | Valid Ranges/Values |
---|---|---|
Users enter timesheet hours Select 'Daily' to require all resources report their hours on a daily basis for each assigned activity. If you choose this setting, you can also specify a maximum number of hours resources can enter per day for all of their assigned activities (minimum 0.5, maximum 24). For example, if you set this value to 12, for all of the resource's activities, a resource cannot report more than 12 hours per day. Select 'By Reporting Period' to require that all resources report their hours as a single time value for each assigned activity in a timesheet reporting period, regardless of the number of days included in the timesheet period. | Daily | Daily, By Reporting Period |
Time entry Select 'hours (decimal)' to require all resources report their hours as a decimal value. For example 2 hours and 20 minutes would be reported as 2.33. Select 'hours:minutes' to require all resources report their hours as the number of hours and the number of minutes. For example 2 hours and 20 minutes would be reported as 2:20. Select 'quarter-hour' to require all resources report their hours as the number of hours and either 00, 15, 30, or 45 minutes. Minutes values other than 00, 15, 30, or 45 will automatically be rounded to the nearest quarter-hour value. For example, 2 hours and 20 minutes could be reported as 2:20 but would be stored as 2:15. | hours (decimal) | hours (decimal), hours:minutes, quarter-hour |
Number of decimal digits for recording hours in timesheets The number of decimal places a resource can use when entering hours in timesheets. | 0 | 0 - 2 |
Number of future timesheets users are allowed to access The number of future timesheets a resource can view beyond the current timesheet period. | 30 | 0 - 200 |
Number of past timesheets users are allowed to access The number of past timesheets a resource can view before the current timesheet period. | 4 | 0 - 200 |
Notes:
- If there is a discrepancy between the number of decimal places you enter in the 'Maximum hours a resource can enter per day' and 'Number of decimal digits for recording hours in timesheets' fields, the values a user enters in a timesheet field might round up or down. The rounding of values is for display purposes only; the entered value is stored in the database. For example, if you specify 10.5 as the maximum hours per day but specify 0 (zero) as the maximum number of decimal places for recording hours in Timesheets, the value will round up to 11 in the timesheet. Since the value 10.5 is stored in the database, the resource does not exceed the maximum hours per day setting.
- When the Allow resources to enter negative hours option is not selected, it is still possible for users to enter a negative value of hours in a timesheet, for example if it is necessary to correct a previous entry. However, if the number of hours entered would result in a negative number of hours being calculated for the activity, the user will see a message requesting that they enter a larger number.
Last Published Thursday, October 12, 2023