What Does the Contributor Module Access Enable a User to Access?

Contributor module access provides access to some P6 functionality. The following sections describe P6 functionality that a Contributor user can access.

In general, all users with Contributor module access can:

create private and multi-user dashboards
import calendar nonwork time
create private and multi-user activity views
set their own preferences

Depending on OBS access to projects (as described in the following sections), users with Contributor module access can also:

add/edit project issues
add/edit resource assignments
add activity steps
edit activity dates
edit activity status
add/edit/delete activity relationships
add/edit activity expenses
add/edit activity notebook topics
add/edit user-defined fields
add private documents
Note: If you assign a user interface view to a user who has only Contributor module access, all view settings, except Activity Editing options, are ignored; the functionality available to Contributor users is controlled by module access rights. For example, even if the assigned user interface view allows the display of all Administration tasks, Contributor module access will only display My Preferences and My Calendar (if applicable). See Defining User Interface Views for more information on assigning user interface views.

Dashboards

In the Dashboards section of P6, Contributor users can create private and multi-user dashboards and approve timesheets (with the required security privilege). Dashboard portlets display data for projects the user is associated with that meet the criteria of the specified Dashboard Filter. Together, a user's association with a project, OBS access, and security privileges, determine the level of view and edit access that is granted to project data. A Contributor can be associated with a project via OBS access, by assignment as an activity resource, by assignment as an activity owner in a Reflection project (P6 Professional only), and by assignment as an activity owner in a What-if project (will appear in P6 only).

Note: The Reflection project and activity owner features can be used together to collect and review activity progress information from Contributor users who are not assigned as activity resources. For more details, refer to the P6 Professional Help.

Contributor users can access the following Dashboards portlets (full functionality is available except where noted):

My Projects
My Activities
My Risks — Users can view, but not add, risks.
My Issues — Users without OBS access to a project can view, but not add, issues. Users with OBS access to a project can add issues with the required security privilege.
Communication Center
My Documents — Users can add private documents only. This portlet is available only when the Content Repository is configured for use with P6, regardless of a user's module access.
My Calendar
Document Reviews — This portlet is available only when the Content Repository is configured for use with P6, regardless of a user's module access.
Workflows — This portlet is available only when the Workflows Repository is configured for use with P6, regardless of a user's module access.
Cost Worksheet
Custom Portlet

All other portlets are not available to Contributor users.

Projects

In the Projects section of P6, Contributor users can access the Open Project dialog and the Activities pages.

The Open Projects dialog can be organized by EPS, portfolio, or project code. Within each grouping category, the dialog displays all projects to which the user has OBS access, all projects in which the user is assigned as an activity resource, all Reflection projects in which the user is designated as an activity owner (P6 Professional only), all What-if projects in which the user is designated as an activity owner (P6 only), and all projects in which the user is designated as a project owner. Users can access the Open Projects dialog by choosing Open Projects from the Projects menu in the global navigation bar.

The Activities page in the Projects section displays all activities the user is associated with either as an assigned resource or as an activity owner. Users who are associated with activities, but who do not have OBS access rights, can view, print, and export data but cannot access features and functions that change project data. For example, they cannot edit activity data in the table, modify the Gantt chart, or modify activity details. Users associated with activities who have OBS access to the project and the required security privileges can access, add, and edit activities, edit fields in the Activity Table, modify Gantt chart bars, establish relationships, print, export, and import information.

Note: Contributor users cannot delete activities or add/edit WBS elements.

Last Published Monday, February 5, 2024