Importing Events to My Calendar

You can import special events into My Calendar. The imported time appears in your calendar as nonwork exception time. For example, an organization might distribute a file of holidays or special travel events that it wants all employees to import into their personal calendars.

The following conditions must be met before you import the events:

The duration of the event must exceed the total standard worktime for a given day; or, it must represent an all day event.
The events you import must be formatted in the iCalendar (.ics) file format. This means you might have to export your appointments in another scheduling application to an .ics file.

To import special nonwork events into My Calendar:

Click the User menu and select My Calendar.
On the My Calendars page, click Import Calendar Events.
On the Import Calendar Events tab:
1. Click Browse to browse iCalendar files.
2. Select a file and then click Open.
3. Select the check boxes for the events you want to import. Select the check box in the column header to import all events.
4. Click Import.
A message box will appear alerting you when the import is complete. Click OK.
On the Calendars tab:
1. Scan through the calendar to verify the exception time appears on days where it is expected.
2. Click Close.
  Example: You import a calendar event for a specific day with hours that exceed the standard work hours set for that day. The imported event will set the entire day to nonwork exception time. Using precise numbers, if your standard work week designates 8 hours of work for Monday, and you import a file that has a nonwork period of 9 hours named "Approved Comp Time," the entire day will appear as nonwork exception time in your calendar.

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