Portfolio Performance Status Page

Overview

Use this page to display summarized schedule and cost or labor unit data based on the performance metric you select. To date and forecast data are provided at the high-level group, project, and WBS levels, depending on the portfolio that is currently open. Arranged by EPS, portfolio, or project code, each entry in the list represents a project, code, EPS element, or portfolio and includes an identifying icon, name, and summary performance data including a visual indicator for each cell value.

Note: Some values on this page are calculated from published or summarized data. The publisher and summarizer services always use the project baseline for earned value calculations, regardless of the Baseline to be used for earned value calculations setting in each project's preferences. Therefore earned value data viewed on this page might differ from the same data viewed in areas of the software using live data. For further information see: Summarized, Published, and Live Data Usage in P6

Screen Elements

Return link

Navigates back to the previous page.

Schedule link

Displays status based on performance relative to the schedule.

Earned Value link

Displays status based on performance relative to earned value metrics.

Index link

Displays status based on performance relative to CPI, SPI, and TCPI.

Performance Status legend

Displays the series of visual indicators and their short descriptions. By default, there are four (4) indicators representing customizable metrics to help you quickly assess status and identify areas that require attention.

Critical

Warning

Acceptable

Exceptional

Schedule:

To Date: Schedule field

Determines project performance by calculating the variance between the baseline schedule and the actual schedule to date.

This variance helps address the basic question, "How did we do so far?" It provides concise answers such as 4 days early, No Progress, on schedule, or 12 days late.

This value is expressed in units of time accompanied by a convenient visual indicator mapped to performance thresholds you can define. The value can be derived based on costs or labor units and will often yield different results.

Calculated as (Baseline Duration multiplied by Performance % Complete) minus (Baseline Duration multiplied by Schedule % Complete). Where Performance % Complete equals Earned Value divided by Budget at Completion and Schedule % Complete equals Planned Value divided by Budget at Completion.

To Date: Labor Units field

Determines project performance by calculating the variance between the actual and the scheduled labor units. This value is accompanied by a convenient visual indicator mapped to performance thresholds you can define.

Calculated as Earned Value Labor Units minus Actual Labor Units.

To Date: Cost field

Determines project performance by calculating the variance between earned value and actual cost.

Calculated as Earned Value Cost minus Actual Cost.

Forecast at Completion: Schedule field

The estimated schedule variance at completion.

Calculated as Remaining Finish Date minus Baseline Finish Date.

Forecast at Completion: Labor Units field

The estimated labor units at completion.

Calculated as Budget at Completion Labor Units minus Estimate at Completion Labor Units.

Forecast at Completion: Cost field

The estimated cost at completion.

Calculated as Budget at Completion minus Estimate at Completion.

Earned Value:

To Date: Schedule field

Determines project performance by calculating the variance between actual and scheduled labor units or cost.

This variance helps address the basic question, "How did we do so far?" It provides concise answers such as 4 days early, No Progress, on schedule, or 12 days late.

For costs, calculated as Earned Value Cost minus Planned Value Cost.

For labor units, calculated as Earned Value Labor Units minus Planned Value Labor Units.

To Date: Labor Units field

Calculated as Earned Value Labor Units minus Actual Labor Units.

To Date: Cost field

Determines project performance by calculating the variance between earned value and actual cost.

Calculated as Earned Value Cost minus Actual Cost.

Forecast at Completion: Schedule field

The estimated schedule variance at completion.

For costs, calculated as Budget at Completion multiplied by Schedule Variance Index (SVI). Where SVI equals Schedule Variance divided by Planned Value Cost.

For labor units, calculated as Baseline (BL) Labor Units multiplied by Schedule Variance Index (SVI) Labor Units. Where SVI equals Schedule Variance divided by Planned Value Labor Units.

Forecast at Completion: Labor Units field

The estimated labor units at completion.

Calculated as Baseline (BL) Labor Units multiplied by Cost Variance Index (CVI) Labor Units. Where CVI equals Cost Variance divided by Earned Value Labor Units.

Forecast at Completion: Cost field

The estimated cost at completion.

Calculated as Budget at Completion multiplied by Cost Variance Index (CVI). Where CVI equals Cost Variance divided by Earned Value Cost.

Index:

Schedule Performance Index field

A measure of the work accomplished as a percentage of the work scheduled.

Schedule Performance Index (SPI) indicates whether you are meeting earned and planned values within your schedule. You can set performance thresholds for SPI calculated values to determine whether you need to take corrective action.

Calculated as Earned Value of Cost or Quantity divided by Planned Value of Cost or Quantity.

The variance percentage is calculated as Earned Value divided by Planned Value.

Cost Performance Index field

A measure of the value of work accomplished as a percentage of the actual costs.

Cost Performance Index (CPI) indicates whether you have spent money over the budget to date.

On the My Preferences page, you can set performance thresholds for CPI calculated values to determine whether you need to take corrective action.

Calculated as Earned Value Cost divided by Actual Cost. A value less than 1 indicates that the actual cost has exceeded the planned value.

To Complete Performance Index field

A measure of the value of the project work that is remaining.

To Complete Performance Index (TCPI) is essentially a ratio of the remaining work to the remaining funds. It helps determine the level of performance that must be achieved on the remaining work to meet recognized business goals, such as the Budget at Completion (BAC) or the Estimate at Completion (EAC).

You can set performance thresholds for calculated TCPI values to display visual indicators that help you determine whether you need to take corrective action.

Calculated as (BAC minus Earned Value) divided by (EAC minus Actual Units or Cost). Where BAC equals Base Equipment Cost plus Base Expense Cost plus Base Work Cost plus Base Material Cost; EAC equals (Actual Equipment Cost plus Actual Expense Cost plus Actual Work Cost plus Actual Material Cost) plus (Remaining Equipment Cost plus Remaining Expense Cost plus Remaining Work Cost plus Remaining Material Cost); Actual Cost equals Actual Equipment Cost plus Actual Expense Cost plus Actual Work Cost plus Actual Material Cost.

Page: n of N

The page number and total page count for the Performance Summary.

[Next >>] link

Advances to the next page.

[<< Previous] link

Returns to the previous page.

Tips

This page calculates and displays data in cost or labor units based on the option selected on the Global tab in My Preferences.
When a name appears as a hyperlink, you can open it by clicking the link. Click Return to go back. For example, you can click a project in a portfolio to view status for each WBS, and then click a parent WBS to view the status of any child WBS elements.

When you have expanded a project, project code, or WBS, a View link will appear in the Activities column of the performance status table. Click View to open the Activities for WBS dialog box where you can check the status of the individual activities. Click an activity link to open the Resource Assignments for Activity dialog box where you can check the progress of each assignment and even contact the resources by email.

Getting Here

Open a portfolio in the Portfolios section using one of the following methods:
- Click Portfolios to open the last portfolio you were working with.
- Click the Portfolios menu and choose one of the most-recently used portfolios.
- Click the Portfolios menu and choose Open Portfolio to select a group of projects by portfolio type, EPS node, or project code.
On the Portfolios navigation bar, click Performance Status.

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