Updating Dates on Run Controls

Page Name

Definition Name

Usage

Run Control Update Registry Page

EORC_RCCMPS

Register the Run Controls and fields for Date Update task.

Edit Run Control Registry Page

Specify the fields in the Run Control that are registered for Run Control Date Update.

Run Control Date Update Page

EORC_TASKMAIN_FL

View existing Run Control Date Update tasks and take actions on them.

Create A Task Page

EORC_UPD_STEP1_FL

Define Run Control Date Update task.

Select Run Controls Page

EORC_UPD_STEP2_FL

Add Run Controls to the Date Update task.

Define New Values Page

EORC_UPD_STEP3_FL

Update dates on the Run Control Date Update task.

The Run Control Date Update Framework allows you to update parameters for multiple run controls in a single step; instead of manually updating the parameters for each run control by accessing each individual page. The framework enables organizations who have a large list of run controls that need to be updated, to perform this task efficiently when the business need arises. Administrators can access the registry page to enable the processes that can have their run controls edited. Then, regular users can group a set of run controls having common parameters, under a single task. Updating the parameters of the task updates the parameters of all the run controls that are part of that task.

This diagram illustrates the Run Control Date Update process flow.

 Run Control Date Update Framework Process Flow

FSCM Products that use this Feature

These FSCM products utilize this feature:

  • Asset Management

  • Billing

  • Contracts

  • Grants

  • Global Components

  • General Ledger

  • Lease Administration

  • Maintenance Management

  • Project Costing

  • Receivables

  • Payables

  • Treasury

Use the Run Control Update Registry page (EORC_RCCMPS) for administrators to register the Run Controls that can be updated by the users.

Navigation:

Enterprise Components > Run Control Registry > Run Control Update Registry

This example illustrates the fields and controls on the Run Control Update Registry page.

 Run Control Update Registry

Field or Control

Description

Search Filters

Use the search filters to find the required run controls that you want to register for the Run Control Date Update task.

Field or Control

Description

Process Type

Choose the relevant Process Type .

Owner

Choose the Object Owner.

Process name

Choose the Process name.

Click Search to list the relevant run controls based on the user’s search filters.

Field or Control

Description

Select Processes and Run Controls

Field or Control

Description

Select All

Select all the search results.

Deselect All

Deselect all the search results.

Grid Action menu

The Grid Action Menu provides three options that the user can perform on the search results:

  • Personalize the column and sort order of the search result grid.

  • Zoom or display in a popup page the selected processes and run controls.

  • Download the selected processes and run controls table to and Excel sheet.

Search

Search a particular text in the search result.

Select

Select the required Run Controls from the search result.

Process Type

Displays the Process Type of the Run Controls.

Process Name

Displays the Process Name of the Run Controls.

Component name

Displays the Component Name of the Run Controls.

Registered

Indicates whether the Run Control has been registered for the date update task.

Use the Edit Run Control Registry page to specify the fields in the Run Control that are registered for Run Control Date Update.

Navigation:

On the Run Control Update Registry page, select the Edit Run Control Registry button.

This example illustrates the fields and controls on the Edit Run Control Registry page.

Register Run Control Fields

Field or Control

Description

Component Name

Choose the Run Control Component Name from the parent page.

Record (Table) Name

Choose the table name with the fields to be updated .

Field Name

Choose the field Name in the table that needs to be updated.

Field Used As

The list of page fields that the field can be used as.

Use the + or - buttons to add or remove fields to be registered for the run control date update task.

Note: System data of registered run control fields cannot be edited.

Records that are owned by PeopleTools are not available to register.

Once done, Click Save on the Run Control Update Registry Page to register the Run Control.

Click the Notify Button to notify selected users about the registration.

Use the Run Control Date update page (EORC_TASKMAIN_FL) to view the existing list of Run Control Date Update tasks or to create, edit and manage an existing task.

Navigation:

The Run Control Date Update page is delivered as a tile that can be added to a home page or dashboard. To access the tile, browse to:

Personalize Homepage > Add Tile> Run Control management> Run Control Date Upd.

Once the tile is available on the home page, click the tile to access the Run Control Date Update page.

This example illustrates the fields and controls on the Run Control Date Update page.

 Run Control Date Update

Field or Control

Description

Add button

Click the Add button to add a new Run Control Date Update task.

Filter button

Click the filter button to filter the existing task list.

Task ID

List of Task IDs that are available.

Description

Task Description

Run Control List

Run Controls that are associated with the Task ID.

Task Status

Status of the task.

Date Time updated

Last updated date and time of the task.

Process Details

The processing details of the task.

Update Target Field Values

This link delivers a pop-up page where the run control dates for the task can be updated.

See also Define New Values Page.

Field or Control

Description

Copy

Copy an existing Task ID to create a new task.

Submit

Submit the task for processing.

Use the Create A task page (EORC_UPD_STEP1_FL) to create a new Run Control Date Update task.

Navigation:

Click the Add (+) button on the Run Control Date Update Task page. This starts a three-step activity guide to create the task.

This example illustrates the fields and controls on the Create A Task page.

 Run Control Update Task - Create

Field or Control

Description

Task ID

Enter a unique name for your task. Task ID should not contain spaces.

Description

Enter a short user-friendly description for the task.

Select Run Control IDs

Select all the Run Control IDs that need to be grouped under this task. Only run controls that were registered using the Run Control Update Registry Page are available for selection.

Save For Later

Save the task as draft. The user can revisit the this page to continue with the creation of the task.

Click the Next button to proceed to the next page in the activity guide.

Use the Select Run Controls page (EORC_UPD_STEP2_FL) to update the Run Control components.

This example illustrates the fields and controls on the Select Run Controls page.

 Run Control Update Task - Select

Field or Control

Description

Select All

Select all the components for the update task.

Deselect All

Deselect all the components for the update task.

Select

Select the required components from the list for the update task.

Save For Later

Save the task as draft.

Click the Next button to proceed to the next page in the activity guide. Click Previous to go to the previous step in the activity guide.

Note: If a run control record is shared between components, then the updated values are reflected in all components that share the common record.

Use the Define New values page (EORC_UPD_STEP3_FL) to define the new run control for the task.

This example illustrates the fields and controls on the Define New Values page.

 Run Control Update Task - Define

Use the Submit button to submit the task for processing.