Viewing the Recruiting Manager Summary Pagelet

This topic discusses the Recruiting Manage summary pagelet. This pagelet lists summary information about the workload and effectiveness of recruiters who report to the current user. It also provides access to recruiting pivot grids that provide actionable operational analytics.

See Viewing Recruiting Pivot Grids.

Note: The option to display the Recruiting Manager Summary pagelet is visible only to users with the Recruiting Manager role. These users can add the pagelet to the PeopleSoft home page or to the Recruiting Home page.

This table provides summary information about the Recruiting Manager Summary pagelet.

Pagelet Name	Description	Personalization Page
Recruiting Manager Summary Pagelet (HRS_PE_MGR_SUMM)	View summary information about the workload and effectiveness of recruiters who report to you. This pagelet shows information for direct reports only, not for the user’s entire organization.	Use the Personalize Recruiting Manager Summary Page to choose the time period to include in the recruiting manager metrics and to set filter options to control which types of applicants and job openings are included.

Use the Recruiting Manager Summary pagelet (HRS_PE_MGR_SUMM) to view summary information about the workload and effectiveness of recruiters who report to you. This pagelet shows information for direct reports only, not for the user’s entire organization.

Note: This pagelet supports up to 300 direct reports. If a user with more than 300 direct reports attempts to use this pagelet, the grid will stop after loading data for 300 direct reports, and the system will display a message to the user.

The Recruiting Manager Summary pagelet shows a variety of metrics to gauge the workload and effectiveness of a recruiting manager’s direct reports. All metrics are based on job openings where the direct report is the primary recruiter.

Job Opening Security

Metrics for direct reports include data from all job openings where the direct report is the primary recruiter, regardless of whether the recruiting manager who is viewing the metrics is authorized to access those job openings.

However, when a recruiting manager drills into metrics to view details, job opening security hides any job openings that the manager is not authorized to access. For this reason, the number of openings in the detailed list may differ from the total count of open job openings shown on the pagelet.

Determination of Direct Reports

The system determines the user’s direct reports based on the access type specified on the Target Information Page. As delivered, the Recruiting Manager Summary pagelet uses the access type By Part Posn Mgmt Supervisor.

See Setting Up Access to Direct Reports Data

Metrics for Direct Reports

Field or Control	Description
Name	Displays the name of the direct report.
Open Jobs	Displays the number of open job openings where the direct report is the primary recruiter. Click the link to access the Browse Job Openings page pre-filtered to show the direct report’s open job openings.
Average Days Open	Displays the average number of days that the jobs included in the Open Jobs count have been open. The average is rounded to the nearest whole number. The days open for a job opening is the number of days since the job opening’s earliest posting date. If the job has never been posted, the days open is the number of days since the job opening was created. If the earliest job posting date (or, if none, the job creation date) is in the future, the days open is 0.
Applicants in Process	Displays the number of active applicants for the jobs included in the Open Jobs count. Applicants are considered active if they have non-Draft dispositions in any phase other than Reject or Hold.
Applicants per Job	Displays the average number of applicants per job opening based on the values in the Open Jobs field and the Applicants in Process field. The average is rounded to the nearest whole number.
Jobs Filled this Period	Displays how many of the direct report’s job openings were filled during the period specified on the pagelet’s personalization page. This includes only job openings where the direct report is the Primary Recruiter. Job openings are considered filled when the status changes to the status configured as the “Complete” job opening status. Under the delivered status configuration, this is the 110 Filled/Closed status.
Average Days to Fill Jobs	Displays the average number of Days to Fill for the jobs filled this period. The average is rounded to the nearest whole number. A job opening’s Time to Fill is the number of days between the earliest post date for the opening and the date when the job opening is filled. If the job opening was never posted, then Time to Fill is measured from the job opening creation date. If the job was filled before the earliest posting date (or, if the job wasn’t posted, before the job creation date), the Days to Fill is zero.
Fill Rate	Displays the direct report’s fill rate, which is the Jobs Filled This Period value as a percentage of the number of open jobs during the same period. The fill rate is rounded to the nearest whole number. The number of jobs open during the period includes openings that were open at beginning of period and openings that were opened during the period. Cancelled jobs are removed from the equation.
% Offer Acceptance	Displays the direct report’s offer acceptance rate, which is the number of offers accepted as a percentage of the number of offers extended during the same period. The offer acceptance rate is rounded to the nearest whole number.

Overall Metrics

The Overall Metrics group box displays summary data for all of the recruiting manager’s direct reports. The fields are the same as those in the Direct Reports grid, but the values in the grid are aggregated to produce the overall metrics.

Recruiting Manager Analytics

Field or Control	Description
Recruiting Manager’s Analytics	Click to display a menu listing the pivot grids, then select one of the following pivot grids to display: Job Opening Aging Analysis Job Opening Open and Close Trend Time to Fill See Viewing Recruiting Pivot Grids. Note: These pivot grids are also available from other pagelets on the Recruiting Home page. However, when accessed from the Recruiting Manager Summary pagelet, the pivot grids display data for all of the user’s direct reports rather than just displaying the user’s own data.

Field or Control

Description

Recruiting Manager’s Analytics

Click to display a menu listing the pivot grids, then select one of the following pivot grids to display:

Job Opening Aging Analysis
Job Opening Open and Close Trend
Time to Fill

See Viewing Recruiting Pivot Grids.

Note: These pivot grids are also available from other pagelets on the Recruiting Home page. However, when accessed from the Recruiting Manager Summary pagelet, the pivot grids display data for all of the user’s direct reports rather than just displaying the user’s own data.

Use the Personalize Recruiting Manager Summary page (HRS_PE_OPR_MGR) to choose the time period to include in the recruiting manager metrics and to set filter options to control which types of applicants and job openings are included.

Time Period for Metrics

Field or Control	Description
Time Period (Last n Days)	Enter the number of days before today that the time period for recruiting manager metrics starts. The default value is 90.

Filter Options

Field or Control	Description
Include External Applicants and ‘Include External Applicants	Select one or both of these check boxes to indicate which types of applicants to include in recruiting manager metrics. The default setting is for both check boxes to be selected.
Hot Jobs Only	Select this check box to exclude job openings that are not hot jobs from the recruiting manager metrics. This check box is deselected by default.