Running the GLI or QSP Process

This topic provides an overview of GLI and QSP processes and discusses how to run the General Ledger process.

Page Name

Definition Name

Usage

Send Costs to GL AUS Page

GPAU_GL_PREPARE

Initiate the processes for calculation of GL data, leave entitlement, QSP flat file creation, finalization of the GLI, and statistical data updating.

Ledger Transaction Page

GPAU_GL_INQUIRY

View GL costing data.

The Calculate phase of GLI processing populates the GP_GL_DATA table. The Leave Entitlement process uses the Leave Entitlement Application Engine process (GPAU_LVE_ENT) to compare previous entitlement liability to current entitlement liability and load the difference into GP_GL_DATA. The GLI/QSP Application Engine process (GPAU_QSP_GLI) manages the payroll data and generates the QSP flat file.

You can also run The GL Mapping Application Engine process (GPAUS_GL_MAP) that updates ChartFields in GP_GL_DATA. The process selects and updates the necessary GP_GL_DATA records with specified ChartField overrides. When you run the GL Interface Finalize process, the data is summarized by using your selected (remapped) ChartFields for correct account mapping.

Note: You need to have already finalized your payroll to obtain up-to-date entitlement balances—upon which the liability calculation is based—for annual leave and long service leave.

After you have updated the GP_GL_DATA table, you can complete the standard core GLI process by running the Finalize process or you can generate the QSP file by running the QSP File Create process.

Use the Send Costs to GL AUS page (GPAU_GL_PREPARE) to initiate the processes for calculation of GL data, leave entitlement, QSP flat file creation, finalization of the GLI, and statistical data updating.

Navigation:

Global Payroll & Absence Mgmt > Time and Labor / GL Costs > Send Costs to GL AUS > Send Costs to GL AUS

This example illustrates the fields and controls on the Send Costs to GL AUS page. You can find definitions for the fields and controls later on this page.

 Send Costs to GL AUS page

Note: The differences between this page and the page that you access by selecting Compensate Employees > Manage Payroll Process > Process are the three additional processing phases and options: Chart Field Remap, Leave Entitlement, and QSP File Create.

Processing Phases and Options

Field or Control

Description

Chart Field Remap

Select to enable the ChartField Remap Application Engine process (GPAUS_GL_MAP) when running the General Ledger process. This run control page enables you to run an Application Engine process that updates ChartFields in GP_GL_DATA. The program selects and updates the necessary GP_GL_DATA records with specified ChartField overrides. When you run the GL Interface Finalize process, the data is summarized by using your selected (remapped) ChartFields for correct account mapping.

Running the ChartField Remapping Process

The ChartField remapping process:

  • Uses specified ChartField overrides and updates the GP_GL_DATA records.

  • Enables the GL Interface Finalize process to correctly summarize transactions by using your selected combination of ChartFields, grouping codes, and account values.

You run the new Application Engine process as part of the standard General Ledger Interface process in the following sequence:

  1. Ensure that the GL Calculate phase is complete.

  2. Run the new Application Engine process to perform department remapping.

    You run the remap before the leave entitlement process. If you alter the remap, you must always rerun the calculate process. You can't rerun the remap process until you have run the calculation process.

  3. Ensure that the GL Leave Entitlement phase is complete.

  4. Run the GL Finalize process.

Note: This process runs as a separate process and is not integrated into existing Application Engines. In this way, it does not affect the existing GLI.

The Journal Name field is used when you select QSP File Create. The journal name is a user-defined and entered value, which is included in the QSP file header.

The following table shows which processes apply:

Process or Phase

PeopleSoft GL

QSP GL

Calculate

Y (yes)

Y

Leave Entitlement

Y

Y

QSP File Create

N (no)

Y

Finalize

Y

N

Update Statistics

Y

Y

Note: The QSP File Create phase includes some of the GLI Finalize phase processing so that you do not have to finalize after creating the QSP flat file.