Assigning Absence Elements to Payees and Process Lists

To resolve absence elements during processing, you must associate absence elements with payees and the process lists you use to run the absence process. This section discusses how to:

  • Associate absence elements with payees.

  • Associate absence elements with process lists.

With the exception of entitlement elements that are resolved per absence, you must individually assign the delivered take and entitlement elements to payees using the Entitlement/Take Assignment page, or assign element groups that contain the absence elements to the eligibility groups that are associated with payees' pay groups.

PeopleSoft delivers, but does not maintain, three element groups for absences. Use these groups as they are delivered or modify them to meet your needs. To view a list of the elements within each element group, use the Element Groups component.

Element Groups for Absences

:

Description of Element Group

Name

Paid vacation

CPA EG CG PAYES

Illness, work accident, and maternity

ABS EG MAL/AT/MAT

Other absences

ABS EG AUTRES

Note: The element group GEN EG IJSS includes the deduction elements used for calculating IJSS allowances and should be assigned to payees that are eligible to receive IJSS allowances for absences.

General Guidelines for Assigning Absence Elements

The following guidelines apply:

  • Senior executives (mandataires sociaux) that do not have working contracts are not entitled to paid vacation. Do not assign these individuals to an eligibility group that includes entitlement elements for paid vacations.

  • Employees that work in discontinuous jobs may not be eligible for the standard rules for paid vacation if they receive entitlement for paid vacation through certain funds (caisses de conges payes). Do not assign these payees to an eligibility group that includes entitlement elements for paid vacation. PeopleSoft does not deliver rules to manage contributions to caisses de conges payes.

PeopleSoft delivers a process list named ABS PROCESS LIST that you can use to run the absence process. The delivered process list combines the entitlement and take processes.

Use ABS PROCESS LIST as is, modify the list to meet your needs, or create your own process lists for absence processing.

Purpose

Section Name

Initialization

AB SE INT

Paid vacation

CPA SE CG PAYES

Paid vacation - positive input

CPA SE CG PAYES PI

Illness, work accident, maternity

ABS SE MAL/AT/MAT

Illness, work accident, maternity - positive input

ABS SE MAL/AT/MT PI

Other absences

ABS SE AUTRES

Other absences - positive input

ABS SE AUT PI

Note: The section ABS SE RET VAL, which is included in the delivered payroll process list REGLEMENTAIRE PAIE, includes the earning and deduction elements associated with the delivered absence take elements. The section IND SE FIN CONTR includes the earning elements for paid vacation that are resolved when a payee is terminated.