Understanding Absence Setup

Before you can enter and process absences, you must complete various setup tasks. Refer to the PeopleSoft Global Payroll for the general setup steps. This topic describes the specific steps applicable to Global Payroll for France.

To set up absences:

1. Define work schedules and assign a schedule to each payee.

2. Define holiday schedules.

3. Run the Build Work Days by Week process to count the working days in each week.

4. Modify the delivered absence take and absence entitlement elements or create new absence elements, as needed.

   A complete list of the absence take and absence entitlement elements delivered with Global Payroll for France appears at the end of this section. PeopleSoft deliver sample values for many of these elements. Most likely, you'll want to replace at least some of these values with data that is specific to your organization. This section explains how to do this.

   In most cases, modifying a delivered absence rule involves updating variable or bracket elements the system uses to resolve the absence entitlement or take rules. The Variables by Category page offers a quick way to update several variable elements at the same time. To update bracket elements, use the Bracket component described in the PeopleSoft Global Payroll.

   If you plan to create your own absence rules, use any of the supporting elements described in this section.

5. Assign absence elements to payees and process lists.

   As with all primary elements, assign absence entitlement and take elements to payees and include the elements in the process lists that you use when you run the absence processes. (This step is not necessary for per-absence entitlement elements.)

   PeopleSoft delivers predefined sections and process lists for absence processing. Use these, modify them, or create your own.