Creating Periods

To set up periods, use the Periods (GP_CALENDAR_PERIOD) component.

To process a payroll or absence run, specify the time period to calculate by using a period ID, which identifies the begin date, end date, and frequency of a pay period.

Page Name	Definition Name	Usage
Periods Page	GP_CALENDAR_PERIOD	Define a single pay period.
Periods - Automated Creation Page Automatic Period Creation Page	GP_AUTO_PRD	Define multiple pay periods.

Page Name

Definition Name

Usage

Periods Page

GP_CALENDAR_PERIOD

Define a single pay period.

Periods - Automated Creation Page

Automatic Period Creation Page

GP_AUTO_PRD

Define multiple pay periods.

Use the Periods page (GP_CALENDAR_PERIOD) to define a single pay period.

Navigation:

Global Payroll & Absence Mgmt > Absence and Payroll Processing > Define Calendars > Periods > Periods
Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Framework > Calendars > Periods

Note: After processing begins, you cannot edit fields on the Periods page. To make changes, cancel the pay run.

Field or Control	Description
Period Begin Date and Period End Date	Enter the dates for the period being calculated. Because multiple calendars that use the same pay period can have different payment dates, you specify the payment date on the Calendar Definition page.
Frequency	Enter the frequency. The system uses this to deannualize an earning, deduction, or entitlement element that's defined without generation control frequency. When generation control frequency is defined for an element, the following occurs: If there's a match between the element generation control and the calendar ID generation control, the generation control frequency is used for the deannualization factor. If there's no match between the element generation control and the calendar ID generation control, the element isn't resolved, with a couple of exceptions. If a retroactive adjustment exists, the adjustment is brought into the earning or deduction, but the earning or deduction itself is not resolved. The Deduction program still performs arrears payback processing. If a payback amount is generated, the deduction resolves to the payback amount. Note: Entitlement elements have two generation control fields, one for the primary element and one for adjustment processing.

Field or Control

Description

Period Begin Date and Period End Date

Enter the dates for the period being calculated.

Because multiple calendars that use the same pay period can have different payment dates, you specify the payment date on the Calendar Definition page.

Frequency

Enter the frequency. The system uses this to deannualize an earning, deduction, or entitlement element that's defined without generation control frequency. When generation control frequency is defined for an element, the following occurs:

If there's a match between the element generation control and the calendar ID generation control, the generation control frequency is used for the deannualization factor.
If there's no match between the element generation control and the calendar ID generation control, the element isn't resolved, with a couple of exceptions.
If a retroactive adjustment exists, the adjustment is brought into the earning or deduction, but the earning or deduction itself is not resolved. The Deduction program still performs arrears payback processing. If a payback amount is generated, the deduction resolves to the payback amount.

Note: Entitlement elements have two generation control fields, one for the primary element and one for adjustment processing.

Field or Control	Description
Frequency Factor	Displays the factor for annualization and deannualization.

Examples of the Time and Frequency Data That a Period ID Can Define

This table lists examples of how you can define different periods by varying the end date and frequency:

Begin Date	End Date	Frequency
June 1	June 7	Weekly
June 1	June 30	Monthly
June 1	June 15	Semimonthly
June 1	August 31	Quarterly

Frequency Examples

Assume that there are four elements, each element begins with a gross amount of 1200. This table lists the effect of combining various frequency options (the value of each element after frequency option application appears in the last row of the table):

Frequency	Element 1	Element 2	Element 3	Element 4
Amount	1200	1200	1200	1200
Frequency (Element Definition)	Monthly (12)	Monthly (12)	Monthly (12)	Monthly (12)
Generation Control Frequency	None	Monthly (12)	Monthly (12)	Annual (1)
Pay Period Frequency	Semimonthly (24)	Semimonthly (24)	Semimonthly (24)	Semimonthly (24)
Calendar Generation Control Frequency	None	Monthly (12)	None	Semimonthly (24)
Calculated Amount (Amount * Annualization factor/deannualization factor)	600 (Amount * Frequency/Pay Period Frequency)	1200 (Amount * Frequency/Generation Control Frequency)	Not resolved	24 000 (Amount * Frequency/Generation Control Frequency)

Use the Periods - Automated Creation page (GP_AUTO_PRD) to define multiple pay periods.

Note: When accessed from the Global Payroll & Absence Mgmt menu, the page name is Periods - Automated Creation. When accessed from the Set Up HCM menu, the page name is Automatic Period Creation. Other than the title, the pages are the same.

Navigation:

Global Payroll & Absence Mgmt > Absence and Payroll Processing > Define Calendars > Periods - Automated Creation
Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Framework > Calendars > Automatic Period Creation

Enter the period creation parameters and click the Run button.

Field or Control	Description
Frequency ID	Enter the calendar period frequency. This field can be used to generate the period description. Note: The system doesn't edit your entry to ensure it's consistent with the values in the Unit of Measure and Units in Period fields. See Periods Page.
Unit of Measure	Select the unit of measure for the periods. The Number of Days and Number of Months values, used in conjunction with the Units in Period field determine the number of days or months in a period. The Semimonthly value represents 15 days. The first semimonthly period always includes days 1 to 15. The second period includes days 16 to 28, 29, 30, or 31, depending on the month. When you select this value, the Units in Period becomes unavailable.
Units in Period	Enter the number of units in each generated period.
Begin Date and End Date	Enter the first day of the first period being generated and the last date through which the system should generate periods. The system generates all periods for which the end date is before or equal to the end date that you enter.
Period ID Prefix	Enter a prefix of up to seven alphanumeric characters. The system creates a unique period ID for each period it creates, by adding the period frequency suffix and a consecutive sequence number to the prefix.
Period ID Suffix	Enter the period suffix that's added to the period ID. The default value is the first letter of the selected frequency ID.
Sequence Number	Enter for the first period. The system assigns a sequential number to each following period that you create. This is useful when you create periods for the same year in separate runs. Suppose that you want to generate six periods for a monthly payroll. You enter 1 in this field, and the process creates periods 1 to 6. Later, when you generate periods for the remaining months, you enter 7 here.
Resulting Period IDs (max is 99)	This field combines the period ID prefix, period frequency suffix, and sequence number to show you what periods the process will create. For example, if you enter a period ID prefix of PAY2001, a period frequency suffix of M, and a sequence number of 1, the periods generated are PAY2001M01 - PAY2001Mnn where nn represents the number of the last period created.

Examples: Unit of Measure and Units in Period Combinations

This table gives examples of periods defined using different combinations of unit of measure and units in period: