Understanding the General Ledger Interface

Sending payroll data to General Ledger is one of the final steps in the payroll cycle. When you integrate Global Payroll and General Ledger, you can automatically post earnings and deductions that are associated with a finalized calendar run to your General Ledger system.

Field or Control	Description
ChartFields	Chartfields represent attributes of a payee, such as department, company, or employee ID. When you send a payee's earnings, deductions, or accumulator amounts to General Ledger, you can also transmit the values associated with up to eight chartfields for the payee. When integrating Global Payroll with General Ledger, you map valid combinations of chartfield values to a business unit's general ledger (GL) account numbers. You define what elements are to be used as chartfields. You can select variable elements plus any of the following system elements: COMPANY, COUNTRY, DEPTID, EMPLID, EMPL_CTG, EMPLOYEE SUBCAT1, EMPLOYEE SUBCAT 2, ESTABID, FUNCTION_CD,, GP_PAYGROUP, JOBCODE, LOCATION, POSITION_NBR, REG_REGION, STATE, TARIFF_AREA_GER, TARIFF_GER, GP_COUNTRY. Many of these system elements come from the Job record. PeopleSoft delivers the following 15 variables as standard chartfields for use in integrating to General Ledger: GP GL AFF INTRA1, GP GL AFF INTRA2, GP GL AFFILIATE (Affiliate), GP GL ALT ACCOUNT (Alternate Account), GP GL BUDGET REF (Budget Reference), GP GL CHARTFIELD1 (Chartfield 1), GP GL CHARTFIELD2, GP GL CHARTFIELD3, GP GL CLASS (Class Field), GP GL DEPT (GL Department), GP GL FUND (Fund Code), GP GL OP UNIT(Operating Unit), GP GL PRODUCT (Product), GP GL PROGRAM (Program Code), and GP GL PROJECT (Project).
Grouping	A set of similar earnings, deductions, or segment accumulators that you group together for mapping to the same GL account.

Field or Control

Description

ChartFields

Chartfields represent attributes of a payee, such as department, company, or employee ID. When you send a payee's earnings, deductions, or accumulator amounts to General Ledger, you can also transmit the values associated with up to eight chartfields for the payee.

When integrating Global Payroll with General Ledger, you map valid combinations of chartfield values to a business unit's general ledger (GL) account numbers.

You define what elements are to be used as chartfields. You can select variable elements plus any of the following system elements: COMPANY, COUNTRY, DEPTID, EMPLID, EMPL_CTG, EMPLOYEE SUBCAT1, EMPLOYEE SUBCAT 2, ESTABID, FUNCTION_CD,, GP_PAYGROUP, JOBCODE, LOCATION, POSITION_NBR, REG_REGION, STATE, TARIFF_AREA_GER, TARIFF_GER, GP_COUNTRY. Many of these system elements come from the Job record.

PeopleSoft delivers the following 15 variables as standard chartfields for use in integrating to General Ledger: GP GL AFF INTRA1, GP GL AFF INTRA2, GP GL AFFILIATE (Affiliate), GP GL ALT ACCOUNT (Alternate Account), GP GL BUDGET REF (Budget Reference), GP GL CHARTFIELD1 (Chartfield 1), GP GL CHARTFIELD2, GP GL CHARTFIELD3, GP GL CLASS (Class Field), GP GL DEPT (GL Department), GP GL FUND (Fund Code), GP GL OP UNIT(Operating Unit), GP GL PRODUCT (Product), GP GL PROGRAM (Program Code), and GP GL PROJECT (Project).

Grouping

A set of similar earnings, deductions, or segment accumulators that you group together for mapping to the same GL account.

Understanding the General Ledger Interface

Common Elements Used in the General Ledger Interface