Setting Up Federal HCM Control Tables

Handicap Table Page

GVT_HANDICAP_TBL

Assign codes to the types of disabilities a person might have. You can set up the table with the disabilities that your agency is likely to use and add more as needed.

Legal Authority Page

GVT_LEGAL_AUTH_TBL

The Legal Authority table provides the values that are used on the Data Control pages for Personnel Action Request (PAR) processing.

U.S. County Table Page

GVT_COUNTY_TABLE

View a complete list of counties in the United States. This table populates the County description on the Location Table. PeopleSoft delivers the list of U.S. counties, but you can add or change an entry if needed.

Nature of Actions USF Page

GVT_NOAC_TBL

Review, add, and update codes. This table defines the Nature of Action codes that are used in PeopleSoft Human Resources.

Law Enforcement Officers Pay Area Table Page

GVT_LEOAREA_TABLE

Set up special pay areas in the Law Enforcement Officers Pay Area Table. Law enforcement officers in these regions receive additional pay above the base pay for their pay plan, grade, and step. PeopleSoft delivers the current LEO pay areas, and you can update them based on Office of Personnel Management updates that you might receive throughout the year.

NOA/Legal Authority 1 Page

GVT_AUTH_VAL_1

Connect the NOA codes that are defined in the Nature of Actions USF with the legal authorities that are defined in the Legal Authority table. You must have set up nature of action codes and legal authority codes.

Sub-Agency Page

GVT_SUBAGCY_TABLE

Set up sub-agencies if your agency has multiple organizations that report to OPM as separate entities.

Personnel Office ID Table Page

GVT_POI_TABLE1

Assign an identification number to every personnel office in your agency. Much of the information that you enter is printed on the personnel action requests.

PAR Approving Officials Table Page

GVT_POI_TABLE2

Enter the names that appear in the routing process section of the PAR.

Personnel Action Rqst Rmks Page

GVT_SF50_RK_TBL

Define standardized remarks to attach to PARs. You use some remarks exactly as they are entered here, but you insert person-specific information into other remarks when you attach the remark at the person level.

Disabled

Select if the disability code describes what your agency considers a disability. Usually you select this check box. However, if (for example) you set up a disability code to indicate that a person has no disability, leave this check box deselected.

Effective Date

When you add a legal authority code to this table, select an effective date early enough to accommodate your organization's oldest historical record to which it applies. Add data rows to maintain history data for information that changes over time.

Description - Part 1 and Description - Part 2

Enter descriptions that appear on the Data Control page (GVT_JOB0) when you process personnel actions for a person.

Nature of Action Code

Every Personnel Action Request (PAR) requires a Nature of Action (NOA) code, so every personnel action is described in this table and assigned an NOA code.

PeopleSoft delivers the NOA codes, but you can add or update entries as needed. The first digit of the nature of action code specifies the action type.

• 100 series — appointments

• 200 series — returns to duty from nonpay status

• 300 series — separations

• 400 series — placements in nonpay or nonduty status

• 500 series — conversions to appointment

• 600 series — (reserved for Office of Personnel Management use)

• 700 series — position changes, extensions, and miscellaneous changes

• 800 series — pay changes and miscellaneous changes

• 900 series — (reserved for use by agencies)

When entering NOA codes for your agency's internal use, PeopleSoft suggests that you use codes in the 900 series. Use the 900 series of numbers to document personnel matters relevant to your agency that are not required by Standard Form 50.

The second and third digits specifies the particular action, such as a promotion or resignation.

Effective Date

When you add a Nature of Action code to this table, select an effective date that is early enough to accommodate your organization's oldest historical record to which it applies. Add data rows to maintain history data for information that changes over time for the NOA code.

Time NOA is Effective (time nature of action is effective)

This field designates when the personnel action should take effect. Select Opening of Business Day (the default) or Close of Business Day.

If you select (none), the system uses the default, Opening of Business Day.

In PeopleSoft, all actions are normally assumed to take place at the beginning of business on the effective date. This isn't always the case with the federal government. With Termination/Non-Pay actions (NOAs that are in the 300 series and 400 series), the action is effective at Close Of Business Day on the effective date. Any personnel action defined with Close of Business Day increments the Job effective date by one. The Federal (GVT_JOB) effective date is not affected.

Required for CPDF (required for central personnel data file)

Select if the NOA code is reportable to the Office of Personnel Management (OPM) from CPDF reports.

Push Action to Job

Select if the nature of action is to be applied to the core PeopleSoft job record (JOB) from the federal government side after saving the personnel action.

IRR Reportable (individual retirement record reportable)

Select if an NOA code is to be reported to OPM on the IRR. This indicates that an IRR-related NOA code is part of an IRR control record when a separation personnel action is saved.

IRR Type

Select the type of IRR to be generated. Values are Retirement, Transfer/Resignation, and Supplemental.

Requires Position Administrator Approval

Enable the check box in case a particular nature of cation code requires position administrator to be incorporated in the approval chain and make updates to position data.

Eligible for skip level and route to APP/Sig

Select if the specific action request needs to be routed directly to the approve and sign authority. This allows to skip the first authorization and second authorization level.

LEO Percentage (law enforcement officer percentage)

Enter the percentage of base pay that LEOs in this region receive in addition to the base pay set by their pay plan, grade, and step. The amount is reflected on the Compensation Data page (JOB_DATA3) in Administer Workforce.

Sub-Agency

If your agency has multiple organizations that might report to the Office of Personnel Management as separate entities, you define them as distinct sub-agencies for online processing purposes.

Report CPDF (report central personnel data files)

Select if this sub-agency reports CPDF on a regular basis.

Long

Enter a long description of the sub-agency.

Abbreviation

Enter an abbreviated description of the sub-agency.

Sub-Agency

Select the sub-agency code.

Personnel Officer's Name

Enter the name of the person who is responsible for personnel actions for this office.

OPM Oversight Office (office of personnel management oversight office)

Select the OPM Oversight Office to which you report personnel actions from the available values. The values are stored on the Translate table. To change or add values, inform your project management office of the updates you require.

Automated Submitting Point

The automated submitting point is an informational field and isn't used during PeopleSoft HCM processing. However, it is required on the OPM form that is used to communicate the establishment of or changes to a Personnel Office Identifier for currently operating personnel offices.

Electronic Commerce Address

This address is for your agency's information only. For example, this might be an email address or a government network ID.

Empl ID (employee ID)

Enter an employee ID for each official who approves personnel actions. When you move out of the field, the system populates the Empl Record, Name, and Title fields. You can edit these fields.

Primary PAR Approving Official (primary personnel action request approving official)

Select if applicable. This check box is for your information only.

Print Priority

Select the printing priority for the remark. Available values are 1st Tier and 2nd Tier. First tier remarks print first on the SF50/52 reports before any second-tier remarks. Therefore, any remark that is defined as 1st Tier is printed in the order it is listed by the HR personnel. These are followed by the 2nd tier remarks.

Insertion Required

Select if this remark needs employee-specific information. When you select this remark at the person level, this check box is unavailable for entry.

PeopleSoft uses an asterisk (*) to denote person-specific information that is changed by your human resources personnel clerk when the remark is attached to a PAR at the person level.

IRR Reportable (individual retirement record reportable)

Select if this remark is attached to a PAR that is to be printed on an IRR and you want to print the remark on the IRR.

ROST Reportable (Register of Separations and Transfers reportable)

Select to have this remark printed on the ROST.