Processing Employees' NVQs

These topics discuss processing employees’ NVQs.

Page Name

Definition Name

Usage

Enroll NVQ Page

NVQ_EMPLNVQS

Register employees for NVQ programs.

NVQ Review Page

NVQ_REVIEW

Enter an NVQ review.

NVQ Unit Plan Page

NVQ_UNIT_PLAN

Populate and track unit status for an NVQ review.

Unit Detail Page

NVQ_UNIT_PLAN_SEC

Enter details for an NVQ unit being reviewed.

Element Detail Page

NVQ_EMPLELEM_SEC

Enter details for an element of an NVQ unit being reviewed.

View NVQs or View NVQs Units Page

JPM_PROF_DTL_SEC

View NVQ and NVQ Units details for a given person's profile.

Use the Enroll NVQ page (NVQ_EMPLNVQS) to register employees for NVQ programs.

Navigation:

Workforce Development > Profile Management > Manage NVQ GBR > Enroll NVQ > Enroll NVQ

This example illustrates the fields and controls on the Enroll NVQ page. You can find definitions for the fields and controls later on this page.

 Enroll NVQ page

Field or Control

Description

Status

Enter the status of the NVQ for which you are registering the employee. Valid values are:

  • Achieved: Select to indicate that the employee achieved the NVQ. You can select this value only if all of the associated NVQ units have a status of Completed.

  • Cancelled: Select to cancel the employee's registration for the NVQ program.

  • Enrolled: Select to enroll the employee in the NVQ program.

  • Previous Achievement: Select to indicate that the employee already achieved this NVQ prior to enrollment in this program.

Start

Enter the date on which you set the NVQ status.

Certificate Award Date

Enter the date of the NVQ certificate award. This field is available only if you select Achieved or Previous Achievement in the Status field.

Completed

Enter the date on which the NVQ was completed. This field is available only if you select Achieved or Previous Achievement in the Status field.

Registration Date and Registration Number

Enter the date the employee registered for the NVQ program along with any registration number assigned to the employee.

When you save this page, the system updates the Manage Profiles profile tables with the enrollment information using the SetPersonProfileItems service. You can then view the enrollment information when you access the Person Profile page for the employee, but it cannot be updated from this page.

Use the NVQ Review page (NVQ_REVIEW) to enter an NVQ review.

Navigation:

Workforce Development > Profile Management > Manage NVQ GBR > Track NVQ > NVQ Review

This example illustrates the fields and controls on the NVQ Review page. You can find definitions for the fields and controls later on this page.

 NVQ Review page

Field or Control

Description

Review Date

Enter or view the date of the review.

Type

Select the type of review you are entering. Valid values are:

  • Brief Meet

  • Meeting

  • Requested

  • Review

Reviewer

Enter the ID of the reviewer.

Description

Enter any pertinent notes you want to record for the review.

Note: You must also enter information in the required fields on the NVQ Unit Plan page before you can save the information on the NVQ Review page.

Use the NVQ Unit Plan page (NVQ_UNIT_PLAN) to populate and track unit status for an NVQ review.

Navigation:

Workforce Development > Profile Management > Manage NVQ GBR > Track NVQ > NVQ Unit Plan

This example illustrates the fields and controls on the NVQ Unit Plan page. You can find definitions for the fields and controls later on this page.

 NVQ Unit Plan page

This page enables you to track the status of the NVQ units associated with an NVQ program in which an employee is enrolled. Each time you create a new review on the NVQ Review page, you must populate the NVQ units on this page and enter a value in the Unit Status column for each unit.

Field or Control

Description

Populate NVQ Units

Click to populate the NVQ Tracking, Data grid with the units defined with a Supports relationship with the content item associated with the NVQ. Once you have populated the grid, this button is no longer visible.

Unit Status

Select the status for each NVQ unit in the NVQ Tracking, Data grid. Valid values are:

  • C (Completed)

  • D (Submitted)

  • I (In Progress)

  • N (Not Started)

  • P (Planned)

    Note: The system changes the status to Completed automatically for a unit when you enter a date in the Completed field on the Unit Detail page. All NVQ units associated with an NVQ must have a status of Completed before you can set the NVQ status to Achieved on the Enroll NVQ page.

Detail

Click to access the Unit Detail page.

When you create and save a new review using the Track NVQ component, the system updates the Manage Profiles profile tables using the SetPersonProfileItems service (or the DeletePersonProfileItems service if you deleted a review). You can then view the tracking information for both the NVQ and NVQ Units content sections on the Person Profile page.

Use the Unit Detail page (NVQ_UNIT_PLAN_SEC) to enter details for an NVQ unit being reviewed.

Navigation:

Click the Detail link for an NVQ unit on the NVQ Unit Plan page.

This example illustrates the fields and controls on the Unit Detail page. You can find definitions for the fields and controls later on this page.

 Unit Detail page

Field or Control

Description

Start Date

Enter the date on which the employee began the NVQ unit.

Expected

Enter the date on which the employee is expected to complete the NVQ unit.

Completed

Enter the actual date on which the employee completed the NVQ unit. When you enter a date in this field and click the OK button, the system automatically sets the status of the NVQ unit to Completed.

Presented

Enter the date on which the evidence was presented.

Submitted

Enter the date on which the evidence was submitted.

Description

Enter information regarding evidence submitted by the employee toward the completion of the NVQ unit.

Detail

Click to access the Element Detail page.

Use the Element Detail page (NVQ_EMPLELEM_SEC) to enter details for an element of an NVQ unit being reviewed.

Navigation:

Click the Detail link for an element on the Unit Detail page.

This example illustrates the fields and controls on the Element Detail page. You can find definitions for the fields and controls later on this page.

 Element Detail page

Field or Control

Description

Start Date

Enter the date on which the employee began the element.

Expected

Enter the date on which the employee is expected to complete the element.

Completed

Enter the actual date on which the employee completed the element.

Description

Enter any information pertinent to the completion of the element.

Use the View NVQs page (JPM_PROF_DTL_SEC) to view NVQ and NVQ Units details for a given person's profile.

Navigation:

Click the NVQ or NVQ Unit link within the Person Profile page: NVQ tab.

This example illustrates the fields and controls on the View NVQs page. You can find definitions for the fields and controls later on this page.

 View NVQs page

The Details section on this page displays the original NVQ enrollment values that you entered on the Enroll NVQ page. Each review that you enter for this NVQ using the Track NVQ component appears on this page as an additional effective-dated row with updated values.

This example illustrates the fields and controls on the View NVQ Units page. You can find definitions for the fields and controls later on this page.

 View NVQ Units page

Each effective-dated row on the View NVQ Units page displays information for an NVQ review. You can view details for elements associated with an NVQ unit by clicking the NVQ Elements link.