Managing Assignments with Multiple Home or Host Data Records

For most global assignments, the employee has one home job record and one host job record; however, you may encounter situations in which an employee has more than one job at home or more than one assignment.

Some employees have more than one employment record in the system before they go on a global assignment. For example, an American university professor going to teach at Oxford for a year might have two jobs in the U.S., one as a professor and another as a researcher. The employee already has two employment records in the system for the home jobs, so you need to create a third employment record for the host.

To track host data for an employee with multiple home records:

1. Create a new host employment record on the Add a Host Assignment component (ADD_HOST_ASSIGN).

   On the Add Host Assignment page, click the Create a New Assignment button for the organizational instance for the home record for which you are creating the assignment.

   The system adds another employment record so that you (and the system) can differentiate between the jobs.

2. Enter payroll information on the Payroll Data page.

3. Enter assignment dates on the Assignment page.

   When you enter the assignment end date, the system checks whether other host records have effective dates that are equal to or before the end date that you enter.

4. Enter benefits data on the Benefits page.

5. Click OK to save entries.

Some employees split their time between two or more locations during an assignment. For example, a manager who was sent to Japan might also be assigned to work in Korea at the same time. Whether this is known before the assignment starts or arises during the assignment, the jobs are treated as different, concurrent host records in the system.

To track data for an employee with multiple host records:

1. Create a separate employment record for each host on the Add a Host Assignment component.

   The system automatically assigns the next available employment record number, such as 2 or 3, for the host assignment.

2. Enter assignment dates and other details on the Home/Host Data, Assignment, Payroll Data, and Benefits pages.

3. Click OK to save entries.

Assignments can be associated with only one Home record. If an employee has more than one home record (within an organizational instance), host records will be associated with the first home record.

If the employee has multiple, concurrent host records, associate all the host records with the assignment. Assignments are determined by the assignment begin date. The information that you enter on the Assignment and Assignment Data pages controls the earnings and deductions that track for home and host data on the Global Assignment Compensation page.

To associate a home and host record with an assignment:

1. Access the Add Host Assignment page.

2. On the Add Host Assignment page, click the Create New Assignment button for the home record for which you are creating the assignment.

3. Enter payroll information on the Payroll Data page.

4. Enter assignment dates on the Assignment page.

5. Enter benefits information on the Benefits page.

6. Click OK to save entries.

To associate multiple host records with an assignment:

1. Access the Assignment page of the Home and Host Data component using the employee record number for the host that you want to associate with an assignment.

2. Click the Correct History button.

   To use Correct History, navigate to the Home and Host Data component and access the correct ERN for the employee. When you select the Correct History button from within this component, theExisting Assignment Begin Date and Choose an ExistingAssignment fields display on the Assignment page.

3. Click the Choose an Existing Assignment link. The Global Assignment Detail page appears.

4. Select the check box for the assignment that you want to associate with the host.

   If no entries automatically appear on the Additional Assignments page, then you selected an employment record number for a host record that's effective after the end date of the assignment. Either update the effective date of the host job information or change the end date of the assignment.

5. Save entries.