Unpublished Attachments (Mailbox)

Whenever an email gets logged in any of the Project Mailbox folders, the system adds all the attachments of the mail to the Unpublished Attachments log. The log lists the attachments for each email. At the bottom of the Unpublished Attachments log, the total number of files are displayed, similar to the Unpublished Documents in Document Manager (DM).

Note: In case you delete an email from the Project Mailbox, the email attachments, in the Unpublished Attachments, will be deleted automatically.

To access the Unpublished Attachments log:

Go to the project/shell tab and switch to User mode.
Click Mailbox to expand it.
Click Project Mailbox to expand it.
Click Unpublished Attachments to open the Unpublished Attachments log.

The Unpublished Attachments log contains the following toolbar options:

Option	Description
Publish	When you select an attachment (or multiple attachments) and click Publish, the Publish - Select destination folder window opens which enables you to
Download (the icon of a circle that has an arrow pointing down)	Enables you to download and save the file. If you select more than one file, the system zips the files so you can download all of them.
Tile view (the icon of a grid)	Enables you to switch the view to a tile view. When you switch to tile file the toolbar icon changes to menu icon (three horizontal lines) which enables you to switch back to the list view.
View	You have the following options: All Attachments Enables you to see all attachments in all email folders. Group By Folder Enables you to select a particular email folder and see only the files of the selected folder.
Search (the icon of a magnifying glass)	Enables you to search for an unpublished attachment from the list based on subject of the email, the email name, or the attachment name.
Find	Enables you to find a particular unpublished attachment.

The gear menu (  ) that appears for every item enables you to conduct the following for each attachment:

Open
Open in AutoVue
Publish
Download

The Unpublished Attachments log contains the following columns:

File Name (the name of the attachment and extension)
Folder (the folder that contains the email)
Subject (the email subject)
Received (the date that the email was received)

When you select an item from the list, the system opens a pane on the right that displays the content of the email.

Depending on your permissions:

If you click the Inbox sub-node (Project Mailbox > Inbox), you can access the attachments to emails. The attachments can also be accessed in the Unpublished Attachments sub-node log (Project Mailbox > Inbox > Unpublished Attachments). Use the View option to sort out the emails and their attachments. In the Unpublished Attachments sub-node log shows the folder (Folder column) in which the email is placed in. Use the View option > Group By Folder sub-option to arrange the emails in the Folder (column label) per folder (inbox folders). You can use the Download or Open options to download or open the attachment of an email.

In the Unpublished Attachments sub-node log, you can select an attachment and click Publish to publish the attachment in the Document Manager, in a folder.

Last Published Friday, June 21, 2024