Master Log - Business Processes Node
The Master Log - Business Processes node is located in the Home workspace. The node lets you access all or a subset of records of the same type, in a single log that spans multiple projects/shells. The node also lists all business process types at the project/shell level in separate nodes for each type. This includes workflow, non-workflow, and multiple record business processes.
Note: The company-level and single-record business processes are not listed under the Master Log - Business Processes node.
For example, your company might have a shell hierarchy of buildings. A dispatcher who is responsible for translating service requests into work orders could use the Master Log - Business Processes node to create and edit work order records for any building shell from a single, "master" log, rather than drilling into each building shell to access the records.
The Master Log - Business Processes node can also be filtered to display only certain records. For example, a regional Lease Manager might need to access all the active leases in the system that have lease amounts greater than $50,000 per year. Using the filter feature, the lease manager could display only these leases in the Master Log.
Note: If you do not grant users the permission to view or access any of the business process types listed under the Master Log - Business Processes node, the users will not see the Master Log - Business Processes node in the Home workspace.
Setting the Master Log - Business Processes Node Permissions
You must give explicit permission(s) to users to access the Master Log - Business Processes node. You can grant permissions for users to access all business processes in the Master Log, or to individual business process types. To view business process records, users must also:
- Be an active member in the project, shell, or sub-shell
- Have access to at least one business process in the Master Log - Business Processes node
All project/shell business processes in the system (except inactive and single-record BPs) are listed alphabetically in their corresponding Master Log - Business Processes node.
To set permissions for Master Log - Business Processes node:
- Go to the Company Workspace tab and switch to Admin mode.
- In the left Navigator, click User Administration > Access Control.
- On the right pane, select User Mode Access > Home workspace > Master Log > <business process>.
- Set the permissions as needed:
- View: Users can view all business process records across all projects and all records in the shell hierarchy (subject to their highest level of shell membership in the hierarchy) independent of whether they are assignees on or have permissions to view and manage individual records within a particular project/shell. These users can also view saved searches.
- Allow Bulk Edit: Users can select one or more records within a Master Log and perform Bulk Edit on business process records. Selected records can potentially span across multiple shells. Users having this permission automatically have View permissions.
Single Record Business Process in the Master Log - Business Processes Node Permissions
In the Master Log, you can assign the View and Allow Bulk Edit permissions to Users and Groups for a single record business process.
To assign permissions:
- Go to the Access Control functional node.
- In the Access Control window, click User Mode Access to expand it.
- Click Master Log - Business Processes to expand it and click All.
- Click Project Configuration to open the permissions setting window.
- Add Users or Groups, if needed, and select one or both of the following permissions:
- Allow Bulk Edit
- View
Additional Information about Single Record BPs in the Master Log
The system will maintain the shell-level BP permissions, when displaying the single record BPs in master log.
Based on the list at the shell level, you can:
- Edit the records that you have created.
- Edit the records that you are the record editor of.
- Select multiple single record BPs, in the master log, click Bulk Edit (Actions options), and see all the DEs that have been defined in the Integration tab with direction set as Both.
- Edit multiple DEs in the Bulk Edit window and click Update. Note that this causes all the selected DE values to be updated, across all shells.
See Also
Advanced Logs and Standard Logs
Configuring Business Processes
Configuring Business Process Configuration Package
General Procedures for Setting Up Business Processes
Setting Up a Non-Workflow Business Process
Setting Up a Workflow Business Process
Creating, Adding, and Deleting Business Process Help Files
Auto-creating BP Record or Planning Item Based on Conditions or Frequency
Setting Up Auto-Creation of Cash Flow Curves from Contracts
Copying Workflow Setups from Other Schemas
Setting Up a Blanket Purchase Order Summary Template
Setting Up a Base Commit Business Process
Setting Up a Request for Bid (RFB) Business Process
Business Process Permission Settings
Business Process Functionality
Query-Based Tab in Business Processes
Creating Query-Based Tab in Business Processes
Last Published Wednesday, June 26, 2024