Archiving Inactive Assets
This topic describes how to run a process that archives depreciation, cost, and book data.
Use the Archive Cost/Depreciation (AM_ARCHIV) component to archive asset management cost and depreciation transactions.
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
RUN_ARCHIVE |
Run the Asset Archive process (AMDPARCH) to archive inactive cost and depreciation data. |
Use the Archive Cost/Depreciation page (RUN_ARCHIVE) to run the Asset Archive process (AMDPARCH) to archive inactive cost and depreciation data.
Navigation:
Asset Management, Asset Transactions, History, Archive Cost/Depreciation, Archive Cost/Depreciation
This example illustrates the fields and controls on the Archive Cost/Depreciation page. You can find definitions for the fields and controls later on this page.
Field or Control |
Description |
|---|---|
Unit |
Select the business unit from which records will be archived. |
Book Name |
You must archive an asset using each book it is associated with. |
From Asset ID and To Asset ID |
Use these fields to archive a range of asset IDs. To archive one asset, enter the asset ID in the From Asset field. |
Fiscal Year |
By default, the process will archive data up to the last period of the fiscal year you enter here. The fiscal year must be closed before an asset can be archived. |
Archive ID |
When you run the process, the system populates this field with the run control ID and stores the archive ID in the ARCHIVE_NO field on the depreciation table. You must keep a record of this archive ID if you want to restore archived data. |
The Asset Archive Application Engine (AM_CSDP_ARCH) process copies inactive data from the application tables to archive tables. This process then deletes the archived data from the application tables and consolidates the rows that are left.
For cost rows, the Asset Archive process consolidates multiple cost rows of data into one row.
For depreciation rows, all the depreciation rows prior to the Fiscal Year are summed up to create one ADD row for accumulated depreciation. The archived records are stored in the depreciation history table.