Budget-Checking in Batch Mode

This section describes how to run the Budget Processor process in batch mode.

Page Name

Definition Name

Usage

Budget Check Page

AP_KK_CHECK_REQ

Request a run of the Budget Processor Application Engine process (FS_BP) in batch mode.

Batch mode budget checking is the most efficient way to budget-check PeopleSoft Payables transactions, and the process is required if you want to budget-check voucher accounting lines.

Running budget checking in batch mode is a two-step process. Both the voucher and the nonprorated, nonmerchandise charges should be checked together. If you perform budget checking on the voucher only, and nonprorated charges exist, then the voucher is not postable, because only half of the voucher is checked. You don't need to run budget checking on nonprorated, nonmerchandise charges if you prorate all charges.

Important! The Budget Check batch mode process does not check vouchers of closed accounting entry periods. The processor calls a validation program to verify that the vouchers are of an open accounting period; if not, the system displays an error message.

Use the Budget Check page (AP_KK_CHECK_REQ) to request a run of the Budget Processor Application Engine process (FS_BP) in batch mode.

Navigation:

Accounts Payable > Batch Processes > Vouchers > Voucher Budget Check

Field or Control

Description

Transaction Type

Select the type of source transaction on which you want to run the Budget Processor process. Options are:

AP ACCT LN: Budget-check voucher lines and closed vouchers with realized gain or loss, late charge, and discount lost.

AP ACCTDSE: Budget-check voucher lines associated with open purchase orders with discount earned.

AP ACTDSEC: Budget-check voucher lines associated with closed purchase orders with discount earned.

AP VCHR NP: Budget-check nonprorated items on a voucher.

AP VOUCHER: Budget-check the expense distributions as well as prorated charges for a voucher.

AP_ACENC: Budget-check encumbrance entries created by the Period End Accruals process

AP_ACEXP: Budget-check expenses entries created by the Period End Accruals process.

Process All Business Units

Select to have the Budget Processor process review all business units. If you do not select this option, you must select Business Unit in the Field Name field and specify a business unit or range of business units to be processed.

Field Name

Specify the criteria for selecting vouchers on which to run the Budget Processor process. The list of available fields depends on the transaction type selected and whether you process all business units. Values include:

Blank: The Budget Processor process reviews all vouchers. This selection is available for any transaction type and if you select Process All Business Units.

Accounting Date: The Budget Processor process reviews vouchers using the accounting dates entered in the From and To fields. This field is available for any transaction type, regardless of whether you select Process All Business Units.

Business Unit: The Budget Processor process reviews vouchers using the business units entered in the From and To fields. This field is available for any transaction type and if you do not select Process All Business Units.

Close Status Indicator: The Budget Processor process reviews vouchers using the close status indicator. This field is available for AP_VOUCHER and AP_VCHR_NP transaction types, regardless of whether you select Process All Business Units.

Invoice Number: The Budget Processor process reviews vouchers using the invoice numbers entered in the From and To fields. Prompt table validation does not occur on values entered in the From and To fields. This field is available for AP_VOUCHER and AP_VCHR_NP transaction types and if you do not select Process All Business Units.

Supplier ID: The Budget Processor process reviews vouchers using the supplier ID entered in the From and To fields. This field is available for AP_VOUCHER and AP_VCHR_NP transaction types, regardless of whether you select Process All Business Units.

Supplier SetID: The Budget Processor process reviews vouchers using the supplier SetID entered in the From and To fields. This field is available for AP_VOUCHER and AP_VCHR_NP transaction types, regardless of whether you select Process All Business Units.

Voucher ID: The Budget Processor process reviews vouchers using the voucher IDs entered in the From and To fields. This field is available for any transaction type and if you do not select Process All Business Units.

Value Type

Options are:

Range: The Budget Processor process reviews a range of values entered using the From and To fields

Value: The Budget Processor process reviews an individual value entered using the From and To field.