Performing Partial and Final Liquidations

If you use the Commitment Control feature and have both PeopleSoft Purchasing and Payables installed, you can use the finalize function on the Invoice Information page to show that the current distribution line on the voucher represents a final liquidation of the predecessor PO transaction. This eliminates the need to run the PO and requisitions reconciliation processes to determine that you can close a PO or requisition. Consequently, you have more control over the budget because you quickly free up funds. The reduced amount can be either monetary or numeric.

To liquidate a predecessor document for an amount lower than the original:

1. Access the Invoice Information page and create or modify a voucher for the reduced amount.

2. Select the Finalize check box or button.

   • For individual distribution lines, select the Finalize check box on the distribution line.

   • For all distribution lines, click the Invoice Lines Finalize Line button, which populates the Finalize check boxes.

   • For an entire document, click the Finalize Document button in the header.

3. Save the voucher.

4. After the voucher is approved, run budget checking on the voucher to confirm the correction.

To reverse a reduction:

1. Access the Invoice Information page.

2. Deselect the Finalize check box for the affected lines.

   For an entire document, click the Undo Finalize button in the header.

   • For individual distribution lines, deselect the Finalize check box on the distribution line.

   • For all distribution lines, click the Invoice Lines Undo Finalize Line button.

   • For an entire document, click the Undo Finalize button in the header.

3. Save the voucher.

4. Run budget checking on the voucher to confirm the correction.