Reviewing Draft Payments

Page Name

Definition Name

Usage

Draft Staging Approval Page

APD_APPROVE_PNL

Approve or reject draft payments that are created during the Draft Staging Application Engine process (AP_DFT_PROC) in the Pay Cycle process.

Draft Inquire Page

APD_APPROVE_PNL2

View a listing of draft payments created in the Draft Staging table.

Draft Inquire (Voucher) Page

APD_APPROVE_PNL3

View the scheduled draft payments by Draft Master ID.

Use the Draft Staging Approval page (APD_APPROVE_PNL) to approve or reject draft payments that are created during the Draft Staging Application Engine process (AP_DFT_PROC) in the Pay Cycle process.

Navigation:

  • Accounts Payable > Payments > Drafts > Draft Staging Approval

  • Click the Draft Staging Approval link on the Pay Cycle Manager page.

Note: You must either approve or reject draft payments before you run the Payment Creation process. However, approving or rejecting payments does not affect the draft payment's status. If you selected the Preapprove option on the Preferences page of the Payment Selection Criteria component, then the draft payment status is changed to Approved. If you did not select this option, the drafts that you approve from this page have a draft status of Created.

Main Information Tab

Field or Control

Description

Draft Staging Key

Click the Draft Staging Key button to access the Draft Staging Inquiry page, where you can review details about the draft payment and the vouchers associated with the draft payment.

Master ID

Displays the draft master ID for a set of scheduled payments.

# of Draft (number of draft)

Displays the number of the draft that will be created for the draft master if you selected draft optimization.

Master Status

Select the option that indicates the status of the draft master:

Not Apprv (not approved): Indicates that the scheduled draft payment has not been approved.

Approve: Creates draft payments for the scheduled draft payments that are attached to the Master Draft ID.

Reject: Clears the draft payments that are grouped into the Draft Master ID. The scheduled payments are rejected or deselected so that no payments are created.

Payment Method

Indicates whether the draft is a customer-initiated or customer-initiated EFT draft payment.

Draft Amount

Displays the amount of the draft payment.

Amount (NonDft) (amount non-draft)

Displays any payment amount that is being paid by an alternate payment method if you specify draft rounding on the Payment Selection Criteria page.

Maturity Dt

Displays the draft maturity date.

Additional Information Tab

Field or Control

Description

Sch Maturity Dt (scheduled maturity date)

Displays the draft scheduled maturity date if the maturity date is adjusted as a result of the bank holiday and business calendar options that you selected.

Additional Page Elements

Field or Control

Description

Approve All

Click to approve all scheduled draft payments shown.

Reject All

Click to reject all scheduled draft payments shown.

Display Only Not Approved

Click to see only those scheduled draft payments that are not approved.

Display All

Click to see all scheduled draft payments, regardless of whether they are approved.

Use the Draft Inquire page (APD_APPROVE_PNL2) to view a listing of draft payments created in the Draft Staging table.

Navigation:

  • Accounts Payable > Payments > Drafts > Draft Staging Inquiry > Draft Inquire

  • Click the Draft Staging Key button on the Draft Staging Approval page.

Field or Control

Description

Draft Master ID

Displays the scheduled draft payment draft master ID.

Bank

Displays the supplier's bank.

Bank Account

Displays the supplier's bank account.

Separate

Indicates whether the scheduled payment is grouped with other scheduled payments that are also selected for the supplier in the same pay cycle.

Draft Group CD (draft group code)

Displays the draft payment group code number.

Draft Create Key

Displays the system-assigned sequence number. It is a child key of Draft Master ID.

Draft Amount

Displays the total amount of the draft payment.

Stamp Tax

Displays the amount of any applicable stamp tax.

Alt Payment Method (alternate payment method)

Displays the payment method by which the draft rounding remaining amount is paid.

Excluded

Indicates whether draft will be excluded:

Y if the draft amount is not to be paid.

N if the draft amount is to be paid and will use an alternate payment method if one is specified.

Use the Draft Inquire (Voucher) page (APD_APPROVE_PNL3) to view the scheduled draft payments by Draft Master ID.

Navigation:

Accounts Payable > Payments > Drafts > Draft Staging Inquiry > Draft Inquire (Voucher)

Field or Control

Description

Draft Master ID

Displays the draft master ID.

Pymnt Nbr (payment number)

Displays the sequence number of the scheduled payment.

Gross Amount

Displays the gross amount of the draft payment, excluding any applicable stamp tax minimization amounts.