Reviewing Prepayments
You can review prepayments using several inquiry pages and reports.
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
PREPAYMENT_INQ2 |
Review regular vouchers that have been applied to a prepayment. |
|
|
Open Prepayments Report |
RUN_APY2100 |
Define run parameters for the Open Prepayments report (APY2100). Use this report to review unapplied prepaid vouchers. See navigation details at the end of Prepayment Inquiry Page section. |
|
RUN_APY2101 |
Define run parameters for the Prepayment Settlement report (APY2101). Use this report to review regular voucher payment schedules that have been settled (fully applied). |
Use the Prepayment Inquiry page (PREPAYMENT_INQ2) to review regular vouchers that have been applied to a prepayment.
Navigation:
Enter your search criteria and click Search to retrieve a list of vouchers that meet your criteria. The system displays voucher information, including the payment schedule number, in the Search Results.
The system uses the payment schedule number to properly display payment information for the voucher. For example, you enter a prepayment voucher for a withholding supplier. The first schedule payment is paid to the supplier. The second schedule payment to the withholding entity has not been paid. When you inquire on the prepayment for the first schedule payment, the system displays the payment date and reference number. When you inquire on the prepayment for the second schedule payment, the system does not display any information in the payment date and reference number.
Prepaid Voucher
Displays information associated with the prepayment voucher.
Field or Control |
Description |
|---|---|
Business Unit |
Displays the business unit that is used when the prepayment voucher was entered. |
Bank SetID |
Displays the bank SetID that is associated with the bank code and account that was used for this prepayment. |
Voucher ID |
Displays the voucher ID that is associated with the prepayment voucher. |
Bank Code |
Displays the bank code for the account on which the prepayment was drawn. |
Gross Amount |
Displays the amount of the prepayment that was created for this voucher. |
Bank Account |
Displays the account on which the prepayment was drawn. |
Payment Date |
Displays the date that the prepayment was processed. |
Reference |
Displays the check number of the prepayment. |
Balance |
Displays the balance remaining on the prepayment. (That is, the prepayment amount less the applied amounts). |
Applied Voucher
Displays information related to the regular applied vouchers.
Field or Control |
Description |
|---|---|
Applied Business Unit |
Displays the business unit in which the applied voucher was entered. |
Applied Voucher |
Displays the voucher ID for the applied vouchers. |
Gross Invoice Amount |
Displays the gross amount of the applied voucher. |
Applied Amount |
Displays the amount of the regular voucher that has been applied to the prepaid voucher. |
Reversal Posting Status |
Displays the status of the reversal accounting entries for the applied voucher. |
To access the Open Prepayments Report page, use the navigation:
Use the Prepayment Settlements Report page (RUN_APY2101) to define run parameters for the Prepayment Settlement report (APY2101).
Use this report to review regular voucher payment schedules that have been settled (fully applied).
Navigation:
Supplier Range
Field or Control |
Description |
|---|---|
From Supplier ID and To Supplier ID |
Enter the from and to supplier IDs to restrict the report to single supplier or a range of suppliers. |
Date Range
Field or Control |
Description |
|---|---|
From Date and Through Date |
Enter the from and through dates to restrict the report to a single date or a range of dates. |