Running the Voucher Build Process and Reviewing Messages

From Date and To Date

Enter dates to have the Voucher Build process select vouchers for which invoices are dated within the specified range.

Assign Invoice ID

Select to have the Voucher Build process assign an invoice ID to vouchers that were built from voucher sources that have no invoice ID or an invoice ID value of NEXT. The process assigns the voucher ID as the invoice ID.

Assign Invoice Date

Select to have the Voucher Build process assign the current date as the invoice date to vouchers that are built from voucher sources that have no invoice date.

Process Option

Select the level at which to process vouchers. Depending on the option that you select, different fields become available in the Selection Parameters group box. Values are:

Business Unit: The system processes vouchers that belong to the business unit that you enter in Selection Parameters.

Process All Units: The system processes all business units. No fields are available in Selection Parameters.

Process Contract: The system processes vouchers that belong to the contract ID that you enter in Selection Parameters. You must also enter a business unit.

Process Group: The system processes vouchers that belong to the control group ID that you enter in Selection Parameters. You must also enter a business unit.

Process Origin: The system processes vouchers that belong to the origin that you enter in Selection Parameters. You must also enter a SetID.

Process Supplier: The system processes vouchers that belong to the supplier ID that you enter in Selection Parameters. You must also enter a business unit.

Process Voucher: The system processes the voucher with the voucher ID that you enter in Selection Parameters. You must also enter a business unit. This value is valid only for quick invoices and transactions in the online voucher tables. This value does not appear if you have selected a Voucher Edit Source of All.

Voucher Sources

Select the status of the sources that you want to process. Values are:

All (Unrestricted): Both new and recycled vouchers.

Errors/Staged Vouchers: Only vouchers that have pre-edit errors from prior Voucher Build process runs or that were staged for review during a prior run.

New Voucher Data: New transactions from selected interface sources.

Payment Request: Payment requests created by Requesters.

Recycled Vouchers: Recycled vouchers in the online voucher tables.

Voucher Maintenance: Vouchers that have been modified using the Voucher Maintenance component.

Voucher Mass Maintenance: Vouchers that have been modified using the Voucher Mass Maintenance component.

Voucher Build Interfaces

Select a source from which to create vouchers. Values are:

All Interfaces: All sources.

Asset Lease Payments: PeopleSoft Asset Management lease payments.

Billing Vouchers: Source transactions that are created through the Billing Generate AP Vouchers SQR process (BIGNAP01).

Consignment Inventory: Consignment inventory source transactions.

Contracts: Source transactions that are created through the Purchasing voucher contracts functionality.

Custom: Voucher EIP source transactions from customized external interfaces. This value is delivered as inactive and must be activated to appear.

Debit Memo from Matching: Source transactions that are created from the Matching process.

Document Management Interface: Transactions created from third party integration imaging solution.

EDI: EDI source transactions.

Evaluated Receipts (ERS): ERS source transactions.

Lease Payments: Lease Administration lease payment transactions.

Pay/Bill Management: Contractors' payable time transactions from Pay/Bill Management.

Payment Request: Created by Requesters.

Payroll Interface: Voucher EIP source transactions from Payroll.

Procurement Card: Procurement card source transactions from Purchasing.

Quick Invoice: Quick invoice entry source transactions. The system considers summary invoices as quick invoices after they are saved.

Receivables Customer Refunds: Refund source transactions that are created in Receivables.

Return to Vendor: RTV source transactions.

Self Service Invoices: Self-service invoice transactions from eSettlements.

Services Procurement: Services Procurement transactions.

Student Administration: Voucher EIP source transactions from Student Administration.

Vendor Rebates/Claimbacks: Voucher source transactions and claim vendor rebate transactions from Purchasing, and indirectly from Receivables.

XML Invoice: Spreadsheet vouchers and XML invoices that are interfaced using the EM_VOUCHER_IN application message definition or the SelfServiceInvoice web service.

See Understanding Third Party Imaging Solution Integration with PeopleSoft Accounts Payable and eSettlements

Publish Voucher Messages

Select to publish the voucher message in XML format when the Voucher Build process successfully creates the voucher and the data exists in the PS_VOUCHER table. The outbound AP_VCHR_MESSAGE_OUT EIP application message or the VoucherOut web service dispatches the voucher information to a predefined location that the supplier can access to retrieve their voucher information.

See PeopleSoft Integration Point Catalogue

See PeopleTools: Integration Broker

Contract Voucher Action

This field is enabled when you select All Interfaces or Contracts in Voucher Build Interfaces. The default is to stage contract vouchers. Values are:

Build Voucher: Create vouchers for all contracts that are processed and successfully pass all Voucher Build process editing requirements.

Stage Voucher: Stage all contract vouchers that have been created in the pre-edit step of the Voucher Build process in the quick invoice entry tables for user review. Before you can run the voucher edit step of the Voucher Build process for these vouchers, you must release them by reviewing them in the Quick Invoice Entry component, modifying them as needed, and setting their build status to To Build.