Understanding Document Tolerances

Document tolerances are allowable percentages or amounts by which related procurement documents can differ. You can set dollar tolerances between pre-encumbrances and encumbrances and between encumbrances and expenses. If the allowable percentage or amount is exceeded, the system creates a document tolerance exception. For example, consider this scenario:

  • The encumbrance for a purchase order is 100.00 USD.

  • The expenditure for a voucher is 150.00 USD.

  • The document tolerance percentage is 10.

When the voucher is document tolerance-checked, it fails tolerance checking.

You cannot post a voucher if its document tolerance status is not valid. In addition, you cannot create system payments for a voucher if its document tolerance status is not valid. (You can still create manual payments for vouchers that have an invalid document tolerance status). If you have the proper authorization, you can override the document tolerance checking errors and continue processing the voucher.

You can run the Document Tolerance Checking Application Engine process (FS_DOC_TOL) either with or without using the Commitment Control feature.

Note: If you enable the Commitment Control feature and you want to use the voucher document tolerance status as a prerequisite for running the Budget Processor Application Engine process (FS_BP), you must modify the Selection Criteria page in the Commitment Control Source Transactions component (KK_SOURCE_TRAN) to include the DOC_TOL_HDR_STATUS field as part of the payable transactions. Select DOC_TOL_HDR_STATUS as the Field Name, and select V as the Field Value.