Understanding Entry Events in PeopleSoft Payables
Entry events are the short-hand codes used to post pro-forma accounting entries to the general ledger with minimal input from the end user. These codes are used across all modules for all documents and derive their accounting entries from a central table.
Entry event codes enable applications to create standard accounting entries automatically based on accounting lines generated by document posting routines. Users assign an entry event code to a transaction distribution line when they create a document. The FS_EVENTGEN Application Engine process, also called the Entry Event Generator, generates additional standard accounting entries based on the entry event code that users entered.
After enabling entry events, users may assign entry event codes to distribution lines for accounts payable transactions. Entry event processes and entry event process steps are predefined and delivered with the system. You define appropriate entry events to specify the debits and credits necessary for each business scenario.
You can run the FS_EVENTGEN process in conjunction with the Voucher Posting Application Engine process (AP_PSTVCHR), the Payment Posting Application Engine process (AP_PSTPYMNT), and the Cash Clearing Application Engine process (AP_APCSHCLR) by selecting the Initiate Entry Event Generator check box on the run control pages for these processes. You can also use the Voucher Entry Event request page, the Payment Entry Event request page, and the Cash Clearing Entry Event request page to run the Entry Event Generator process separately.
PeopleSoft Payables uses entry events to generate separate budgetary debit and credit entries for upward and downward adjustments to purchase orders and vouchers that are processed after funding has expired.
Note: To generate upward and downward adjustment entries for vouchers that have been posted and then finalized or partialized, you must run the FS_EVENTGEN process separately from the Voucher Posting process, that is, you must run it from the Voucher Entry Event request page.
See Using Entry Event Codes for Upward and Downward Adjustments in Unexpired and Expired Funding.