Understanding Voucher, Payment, and Supplier Inquiries

PeopleSoft Payables provides numerous inquiry pages and reports that enable you to access your voucher, payment, and supplier information how and when you need it. The inquiry pages in particular can be very useful when your customers call and want you to track down information for them.

Using Voucher Information to Access Payment Detail

What if a supplier calls looking for an outstanding invoice? The supplier won't have any of the information that has become part of the voucher (such as voucher ID), but only raw data as it appears on their invoice. How do you find the information they are requesting? In this instance, you would:

  1. Use the Voucher Inquiry page to search for vouchers by supplier and supplier invoice number.

  2. Drill down to the Scheduled Payment Inquiry page to view the scheduled payment details for the vouchers (such as payment method, scheduled pay date, and approval status).

  3. Drill down to the Voucher Payment Detail page to access detail on the payment itself (such as bank, payment date, payment amount, currency, and payment status).

  4. Drill down to the Voucher Detail Lines Display page to view invoice and distribution line level detail for the vouchers (such as General Ledger business unit, ChartFields, and line amounts).

You can continue to drill down from the inquiry pages to more detailed information.

Using Payment Information to Access Voucher Detail

What if a supplier calls and asks you which invoices were included on a check they have received? The advice may have become separated from the check itself, making it impossible for them to enter reconciling entries in Account Receivable. In this instance you would:

  1. Use the Payment Inquiry page to search for payments by supplier name and check amount, or payment method.

  2. Drill down to the Vouchers For a Payment page to view payment details (such as supplier address, reconciliation date, voucher ID, paid amount, and currency).

You can continue to drill down from the inquiry pages to more detailed information.

In addition to being interconnected, enabling you to access payment information for a voucher, or voucher information for a payment, these interconnected pages also enable you to:

  • Enter ranges to limit the data returned.

  • Personalize sorts by field or in ascending or descending order.

  • Navigate back and forth between pages quickly with hyperlinks.

Field or Control

Description

Amount Rule

Enter an amount rule and a value in the Amount field. To search on a particular voucher amount, specify how you are comparing your search to that amount. Options include: Any, Equal to, Greater than, Greater than or equal to, Less than, Less than or equal to.

Financial Sanctions Status

Select a supplier's financial sanctions status. This field is applicable when you have enabled financial sanction editing either at the installation level on the Installations Options - Payables page or at the bank level on the Bank Information page. Options include:

  • Blocked: The supplier has been positively identified as being a match to a financial sanctions list (for example, the Specially Designated Nationals (SDN) list).

  • Cleared: The supplier was reviewed and determined that it is not a match to a financial sanctions list.

  • Review: The supplier is a potential match to a financial sanctions list and needs further review.

  • Valid: The supplier is not a potential match to a financial sanctions list. The system sets this status initially for all suppliers before any validation occurs.

Max Rows (maximum rows)

Enter the maximum rows to be retrieved in the main search for each component. Maximum rows that can be retrieved are 300.