Receiving Cash Drawer Payments

PeopleSoft Receivables enables you to enter an order and the payment for the order at the same time for counter sales using the Cash Drawer Receipts feature. To load the cash drawer payments into PeopleSoft Receivables, run the Load Cash Drawer Receipts process to update the payment staging tables, and run the Payment Loader process to load the data in the payment staging tables into the payment application tables.

Customers can pay for an order with multiple payment methods, for example cash, check, and credit card—each as a separate payment. Each payment that the Load Cash Drawer Receipts process updates in PeopleSoft Receivables should have the order number and possibly other reference information to enable you to apply the payment to the item associated with the order.

The cash drawer accepts these payment methods: gift vouchers, cash, and checks and credit, debit, or procurement card authorizations. However, the Load Cash Drawer Receipts process does not update gift voucher information in PeopleSoft Receivables. When the Load Cash Drawer Receipts process sends information for payments made by credit, debit, or procurement card authorizations, the payment method is EFT. Also, the payment method for the items paid for with these authorizations is EFT. The reason that these items have an EFT payment method is to differentiate these items from items with a credit card payment where you run the Receivables Credit Card process (AR_CRCARD) to create the payments and a payment worksheet in PeopleSoft Receivables. The payments can be either full payments or deposits for an order.

The Load Cash Drawer Receipts process populates the Payment ID field with different values depending on the payment method, as shown in this table:

The cash drawer setup defines which bank and bank account to use for payments that you enter in the cash drawer. The setup also defines which receivables business unit is associated with each cash drawer. The system assigns the next available deposit ID to the cash drawer transaction for the deposit business unit. This table shows how the Load Cash Drawer Receipts process maps the fields on the cash drawer transaction to the fields in the payment staging tables:

The system creates a separate deposit for all payments with the same payment method. For example, it creates three deposits if applicable: one for cash payments, one for EFT payments, and one for checks.

After you load the cash drawer receipts into the payment application tables, use Payment Predictor to apply the payments to the items associated with the orders. Oracle recommends that you update the items from PeopleSoft Billing to PeopleSoft Receivables and post them before running the Payment Predictor process.

See Entering or Updating Pending Items.

Use the Payment Interface page (PAYLOAD_REQUEST) to define run parameters for the Payment Loader process to load cash drawer payments into the payment application tables.

Navigation:

Accounts Receivable > Payments > Electronic Payments > Process Payment Interface > Payment Interface

Select the Cash Drawer Receipts check box.