Transferring Doubtful Receivables

Page Name

Definition Name

Usage

Transfer Selection Page

TRN_IDENTIFY

Create a new worksheet or add items to a transfer worksheet.

See the Transfer Selection Page

Transfer Worksheet - Worksheet1 Page

TRN_WORKSHEET1

Select the items to transfer.

See the Transfer Worksheet - Worksheet1 Page.

Control Distribution ID Page

AR_TRN_DST_CTL_SEC

Override the control distribution code that defines the control AR account.

See the Transfer Worksheet - Worksheet1 Page.

Transfer Worksheet - Worksheet2 Page

TRN_WORKSHEET2

Override the default doubtful receivable distribution code.

See the Transfer Worksheet - Worksheet2 Page.

Transfer Worksheet - Finalize Worksheet Page

TRN_ACTION

Select a posting action for a worksheet. Also use this page to delete a worksheet, create accounting entries online for the worksheets, or delete accounting entries.

See the Finalize Transfer Worksheet Page.

This documentation discusses how to:

  • Build a transfer worksheet for doubtful receivables.

  • Transfer items to a Doubtful Receivables account.

  • Modify the distribution code.

  • Choose an action for a doubtful receivables worksheet.

You can use transfer worksheets to transfer expected bad debt to a Doubtful Receivables account. The transferred item remains open, but does not appear in your normal receivables (AR) account on your balance sheet. At a later date, you can either apply a payment to the item or write it off. If you write off a doubtful item with VAT, you can recover the associated VAT. You can also assign a hold status to the customer who is responsible for the doubtful receivable. If you use PeopleSoft Order Management, this hold status inhibits new order entries for the customer.

When you run the Receivables Update process or create the accounting entries online, the system credits the current AR account for the item and debits the Doubtful Receivables account.

After you complete a doubtful receivables transfer worksheet, you must run the Receivables Update process to transfer the items, create accounting entries, and post the results.

Use the Transfer Selection page (TRN_IDENTIFY) to create a new worksheet or add items to a transfer worksheet.

Navigation:

Accounts Receivable > Receivables Maintenance > Transfer Worksheet > Transfer Worksheet > Transfer Selection

Enter your customer and reference selection criteria.

Field or Control

Description

Build Doubtful

Click this button to build a worksheet that transfers a doubtful item to a Doubtful Receivables account.

Use the Worksheet1 page (TRN_WORKSHEET1) to select the items to transfer.

Navigation:

Accounts Receivable > Receivables Maintenance > Transfer Worksheet > Update Transfer Worksheet > Worksheet1

Field or Control

Description

Sel (select)

Select the items to transfer to a doubtful account within the same customer ID and business unit.

Customer Hold icon

Click the Customer Hold icon to place a customer on hold. When you click this icon, you automatically access the Customer Messages page, where you can create a message using a hold code.

Use the Worksheet2 page (TRN_WORKSHEET2) to override the default doubtful receivable distribution code.

Navigation:

Accounts Receivable > Receivables Maintenance > Transfer Worksheet > Update Transfer Worksheet > Worksheet2

Field or Control

Description

Dist ID AR (receivables distribution code)

Override the default distribution code for doubtful receivables that was assigned to the business unit, if necessary. Otherwise, the system uses the same ChartField values as the original transaction.

Use the Finalize Transfer Worksheet page (TRN_ACTION) to select a posting action for a worksheet.

Also use this page to delete a worksheet, create accounting entries online for the worksheets, or delete accounting entries.

Navigation:

Accounts Receivable > Receivables Maintenance > Transfer Worksheet > Finalize Transfer Worksheet > Finalize Transfer Worksheet