Defining Document Sequencing Options
To define contract document sequencing options, use the Contracts GL Options component (CA_BUGL_OPT_GBL).
This section provides an overview of document sequencing options and discusses how to define contract document sequencing options.
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Page Name |
Definition Name |
Usage |
|---|---|---|
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CA_BUGL_OPT |
Designate journal templates and document types for a business unit. |
Statutory legal requirements in some countries require that all financial transactions (documents) are classified into different transaction types and that, within each transaction type, all documents entered are numbered sequentially. PeopleSoft Document Sequencing helps you maintain established business practices by meeting both of these requirements.
In PeopleSoft Contracts, you can assign specific document types to revenue transactions. When you activate the Document Sequencing feature, the system automatically assigns a sequence number to each revenue recognition transaction that you generate in PeopleSoft Contracts. When you reverse or redistribute revenue accounting entries in PeopleSoft Contracts, the Document Sequencing feature assigns new document sequencing numbers.
Note: For PeopleSoft Contracts, the Document Sequencing feature applies only to revenue accounting entries, because they are the only accounting entries generated within PeopleSoft Contracts. For all accounting entries that are sent to PeopleSoft Billing, Billing document sequencing options apply.
Use the Contracts GL Options (Contracts General Ledger Options) page (CA_BUGL_OPT) to designate journal templates and document types for a business unit.
Navigation:
This example illustrates the fields and controls on the Contracts GL Options page. You can find definitions for the fields and controls later on this page.
Field or Control |
Description |
|---|---|
GL Business Unit (PeopleSoft General Ledger business unit) |
Assign journal templates and document types at the PeopleSoft General Ledger business unit level. Any contracts that you have associated with this PeopleSoft General Ledger business unit use the journal templates and document types that you define on this page. |
You must enter a document type if you are using the Document Sequencing feature for the PeopleSoft General Ledger unit. Document types represent the business purpose of a financial transaction. Within the domestic sales journal code, for example, you may have document types such as domestic customer invoices, customer credit memos, and customer debit memos. Document types are assigned to one and only one journal code.
Each revenue transaction type has a document type group box: Contract Liability Doc Type, Fixed-Amount Revenue Doc Type, or Rate-Based Revenue Doc Type. For each type, you must specify the document type for the initial transaction and for the reversal of that transaction. If you want to use the same document type for revenue reversals, select the Same as Revenue check box for the appropriate type of revenue transaction.
Journal Templates
Select the journal template to be used when the system creates journals to go to your general ledger. Templates summarize your PeopleSoft Contracts accounting entries and determine the journal header, date options, and other characteristics. You must select a journal template for contract liability, fixed-amount, and rate-based entries.