Printing Expense Reports, Receipts and Notes

When printing an expense report from a client machine, the system uses BIPublisher technology. BIPublisher is also known as XMLP or XMLPublisher. PeopleSoft Expenses supports barcodes when printing expense reports. From the Create (or Modify) Expense Report page, users can click on the Print Expense Report link, which launches the BIPublisher report. This report is displayed on the user’s display terminal and they can print a hard copy of the report from there.

If receipts are added to an expense report, you can select the Print Receipts link which will take you to the BIPublisher report page. The expense report receipts can then be printed as a hard copy.

If notes are added to an expense report, you can select the Print Notes link which will take you to the BIPublisher report page. The expense report notes can then be printed as a hard copy.

Use the Expense Report (BIPublisher) page (EXC4500) to print expense reports.

Navigation:

• Employee Self Service > Travel and Expense > Expense Reports > Create/Modify. Click the Summary and Submit link, then click the View Printable Version link, and then click the Print Expense Report link.

• Employee Self Service > Travel and Expense > Expense Reports > Print. Click the Print Expense Report link.

• Employee Self Service > Travel and Expense > Expense Reports > View. Click the Summary link and then click the Print Expense Report link.

• Travel & Expense Center > Expense Report > Print. Click the Print Expense Report link.

This example illustrates the fields and controls on the Expense Report (print) page.

Use this page to print a hard copy of the report.

Example of Expense Report PDF

This example illustrates the Expense Report PDF.

Use the Expense Report - Notes page (TE_NOTES_RPT) to view and print notes that have been added to expense reports.

Navigation:

• Employee Self Service > Travel and Expenses > Expense Reports > Create/Modify. Click the Summary and Submit link, then click the View Printable Version link, and then click the Expense Notes link at the bottom of the page.

• Employee Self Service > Travel and Expenses > Expense Reports > Print. Click Expense Notes link at the bottom of the page.

• Employee Self Service > Travel and Expenses > Expense Reports > View. Click the Summary link and then click the View Printable Version link, and then click the Expense Notes link at the bottom of the page.

• Travel and Expenses > Expense Reports > Print. Click the Expense Note link.

This example illustrates the fields and controls on the Expense Report - Notes page.